Executive Assistant - Real estate

Job description / Role

We are seeking a highly organized, proactive, and adaptable Executive Assistant to support the CEO of a fast-paced Dubai real estate business. This role combines business operations, client coordination, and personal task management to ensure smooth day-to-day execution and allow the CEO to focus on high-value activities.

Responsibilities of Executive Assistant:

Schedule & Communication Management

• Manage and maintain the CEO’s calendar, including booking calls, meetings, property viewings, and personal appointments.
• Send and respond to emails, WhatsApp messages, and social media DMs on behalf of the CEO.
• Book networking events, private lunches, and media opportunities.

Client & Lead Management

• Filter and identify qualified clients from multiple channels (social media, portals, referrals).
• Schedule calls and follow-ups according to company process.
• Handle client KYC/onboarding paperwork, ensuring compliance with UAE regulations.
• Coordinate with developers, agents, and third-party partners to gather required documents and updates.
• Being able to upload all data on CRM

Operations & Administration

• Maintain organized records of client documents, templates, and brochures.
• Monitor and update CRM with all client interactions and lead progress.
• Prepare proposals, presentations, and reports for client meetings.
• Manage internal finance/admin paperwork and track commission status.

Performance Tracking & Reporting

• Monitor and report key performance metrics, user activity, and sales progress.
• Stay updated on UAE real estate trends; provide 5 daily news bulletins to management.

Personal Support

• Assist with personal tasks such as travel bookings, appointments, bill payments, and errands.
• Maintain strict confidentiality in handling personal and business matters.

Job Types: Full-time, Contract

• Ability to commute/relocate:

Experience:

• executive assistant: 1 year (Required)
• admin real estate in Dubai: 1 year (Required)
• Minimum 1 year experience in real estate operations, sales support, or executive assistance within the UAE.
• Strong understanding of the Dubai property market, transaction process, and documentation requirements.
• Experience with CRM systems, Google Workspace, and social media account management.
• Excellent written and spoken English (Arabic is a plus).
• Highly organized, proactive, and able to work with minimal supervision.
• Flexible and willing to be on call outside of standard working hours when urgent tasks arise.

Salary:
AED 4,000 to 5,500 per month inclusive of fixed allowances.

About the Company

A leading real estate company in UAE.