Executive Assistant to CEO

Irwin & Dow

Dubai, UAE

Posted
Ref: NP447-1294

Job description / Role

Employment: Full Time

We are delighted be working with our prestigious international client as they recruit for an Executive Assistant for their CEO. This is a very dynamic environment, and the role will provide 1:1 strategic administrative support for this extremely busy gentleman; it will be a 50/50 split of corporate strategic support and private business and family support.

Based in the firm’s beautiful office in Dubai you will independently manage the highly comprehensive travel schedule and diary of the CEO, ensuring a proactive response to potential logistical problems that may occur well in advance. You will be able to prioritize and use discretion to manage conflicting demands on the CEO’s time and act as an effective gatekeeper. Additional responsibilities include preparation of internal and external documentation and liaison with key stakeholders internationally, collating information and strategic reporting across the group, Board presentation and minuting Board Meetings and core administrative support that demonstrates excellence and professionalism. There will also be extensive research required to ensure a full brief is compiled on all meetings the CEO undertakes. There will be adhoc project work, aimed at enhancing efficiency and overall corporate effectiveness.

This role is a diverse role, where the EA will be required to significantly juggle responsibilities, hence we are looking for that special all-rounder who can embrace the administrative challenges of supporting a world class office in conjunction with the private aspects of the Principal’s life. This will include managing the international private residences as required, ensuring prompt payment of invoices, and ensuring a full complement of service providers are available. Full project management of any refurbishment projects and / or events and significant personal liaison with the CEO and family for private travel arrangements and personal adhoc requests. There will be liaison with lawyers and private bankers on behalf of the CEO to manage personal assets and private business interests.

Requirements

This is a very senior role, and we are seeking a mature, professional EA with demonstrated experience in supporting at this most senior C-Suite level (at least seven years). Candidates must possess a Bachelors degree and demonstrate exceptional attention to detail. We are specifically focusing attention on those candidates who have regional experience and who have worked cross culturally with stakeholders from all backgrounds. The successful candidate will have a high degree of integrity and professional discretion with superb time management and organizational ability.

About the Company

Irwin & Dow was established by two highly experienced recruitment professionals, Tracey Irwin and Jocelyn Dow. We provide a refreshing approach by working in close partnership with clients and candidates within the Business Support, Secretarial, HR & Finance sectors.

Good staff are key to every business. We recognise and appreciate this, having over thirty years combined recruitment and executive search experience within the region.

Our main aim is to provide a specialist service to clients preferring to work with a bespoke consultancy.

Our values of discretion and diplomacy are paramount and our ultimate goal is to become a partner of choice for all our clients and candidates.

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