Job closed
Ref: NP447-787
Job description / Role
This is an extremely senior Corporate EA role reporting to a former Head of the Board of one of the largest banking institutions in the world, handling multibillion dollar transactions and investments. Our client’s career has taken him all over the world at Vice President level and he is now seeking support from a Corporate EA in Dubai with his newly established Financial Services company based in the DIFC. Your role as the Executive Assistant will be to provide a full spectrum of senior level and seamless support to the CEO both on a business and personal basis.
This is an interesting and diverse role that will evolve as the business becomes more established. Initially there will be extensive input into setting up the office, and therefore our client is looking for local experience of at least five years, together with a strong understanding of the processes and legalities in establishing a new business in the region. Initially there will be considerable personal support to the family and you will be involved in relocating them from overseas, assisting with sourcing property, schooling, arranging travel, visas etc. From a business perspective, the role will involve full diary management, producing complex documents and presentations and preparing for meetings.
You will be at the forefront of the correspondence with HNWI and extremely high profile clients in order to build strong relationships. Day to day office operations will involve being the face of the company for the CEO’s office ensuring it runs efficiently and smoothly, screening and prioritizing calls and meeting requests and delegating appropriately.
Additionally arranging meetings, conference calls and all other meeting logistics to ensure the needs of the Executive are met. Extensive diary management, making sure that the Executive’s demanding and fluctuating schedule is always up to date, email & contacts management, drafting and proof reading correspondence in English and Arabic, compiling speaking notes for conferences and engaging with clients and suppliers are also required.
There will also be maintenance for the office and personal filing, ensuring all records are up to date. Undertaking research when required and interfacing with internal and external stakeholders such as government entities, HNWI clients, service providers and handling any issues that arise independently. The role also encompasses ensuring all visas, licenses and registrations are current and full management of extremely confidential matters is vital for this role.
Requirements
The successful applicant will have extensive EA/ PA experience within professional services, ideally from Financial Services, Private Equity or Investment environments. A proven track record of supporting C-Level Executives, this is a fantastic opportunity to work for a top Executive at grass roots level and be pivotal in the development of the business. It is essential that all candidates applying for this role are fluent in both the Arabic and English language to the highest of standards.
About the Company
Irwin & Dow was established in 2013 to provide clients with a unique and highly personalised recruitment service, providing the very top calibre of candidates across the business support and secretarial function.
We provide a refreshing approach, working in close partnership with clients and candidates across diverse industry sectors; large MNC’s, government & semi -government entities, SME’s, local businesses and in the start-up and UHNWI support framework.
Great people equal great success: all our candidates are interviewed personally by a member of the team, and we develop longstanding and in-depth relationships with our clients, understanding their corporate culture and goals to ensure a successful outcome for both parties.
Our values of discretion and diplomacy are paramount, and we are pleased to be a partner of choice for clients and candidates.