Executive Assistant to CEO (Bilingual)

Irwin & Dow

Dubai, UAE

Ref: NP447-693

Job description / Role

Employment: Full Time

Executive Assistant to CEO (Bilingual) - Dubai

This is a senior Corporate Executive Assistant reporting to the Group CEO of this established and well respected entity. Based in Dubai, your role as the Executive Assistant will be to provide a full spectrum of senior level and seamless support to the Head and adhoc support to his team. Your role will also include producing complex documents and presentations in preparation for board meetings. You will also be at the forefront of their client base and be responsible for building strong relationships both externally and internally.

Day to day office operations will involve being the front face for the Group CEO’s office ensuring it runs efficiently and smoothly, screening and prioritizing calls and meeting requests and delegating appropriately.

Additionally arranging meetings, conference calls and all other meeting logistics to ensure the needs of the Executive are met. Extensive diary management (Outlook), making sure that the Executive’s demanding and fluctuating schedule is always up to date, email & contacts management, drafting and proof reading correspondence in English , compiling speaking notes for conferences and interviews, engaging with event organizers and suppliers as required. There will also be maintenance for the office and personal filing, ensuring all records are up to date. Undertaking research when required and interfacing with internal and external stakeholders such as government entities, clients, service providers etc., providing information, and handling any issues that arise independently.

There is also an element of basic book-keeping to manage the Executive’s personal and work expenses and responsibility for extensive official and personal travel scheduling and all related logistics (visas, transport, accommodation etc.). Ensuring all visas, licenses and registrations are current and up to date. Also managing confidential ad hoc matters as and when they arise and exercise considerable judgment and discretion in completing assignments.

Requirements

The successful applicant will be a fluent Arabic and English speaker and French will be considered a distinct advantage. A proven track record of supporting C-Level Executives, experience and interest in internal and external communications and partnership development will be mandatory.

About the Company

Irwin & Dow was established in 2013 to provide clients with a unique and highly personalised recruitment service, providing the very top calibre of candidates across the business support and secretarial function.

We provide a refreshing approach, working in close partnership with clients and candidates across diverse industry sectors; large MNC’s, government & semi -government entities, SME’s, local businesses and in the start-up and UHNWI support framework.

Great people equal great success: all our candidates are interviewed personally by a member of the team, and we develop longstanding and in-depth relationships with our clients, understanding their corporate culture and goals to ensure a successful outcome for both parties.

Our values of discretion and diplomacy are paramount, and we are pleased to be a partner of choice for clients and candidates.

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Executive Assistant salaries in UAE

Average monthly compensation
AED 11,000

Breakdown available for industries, cities and years of experience