Executive Assistant to Chief Executive Officer - Real Estate Developer

Job description / Role

• Managing scheduling tasks such as confirming appointments, booking travel arrangements, and arranging meetings with clients
• Coordinating meeting logistics including reserving rooms and arranging catering services
• Managing incoming phone calls, emails, and other requests from clients or partners to keep them satisfied and informed
• Providing administrative support for events such as meetings, conferences, and conventions by making reservations for venues, catering services, and entertainment
• Coordinating administrative services such as purchasing office supplies and arranging travel arrangements for the executive’s business trips
• Managing daily office operations by greeting visitors, answering phones, managing filing systems, etc.
• Managing the executive’s calendar and setting up meetings with clients or colleagues using online scheduling software
• Providing support for accounting functions such as keeping track of receipts and disbursements for taxes
• Processing expense reports and invoices for reimbursement by maintaining records of expenses incurred by the Executive

Requirements

• Chinese Speaker or national
• Knowledge of the real estate industry is an advantage
• Must have 2 years of experience and proven work as an executive assistant to the CEO.
• Bachelor's degree or equivalent experience
• Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.)
• Ability to prioritize and meet deadlines
• Strong ability to execute work with a diversity, equity, and inclusion lens.
• Significant executive support experience, including supporting C-level executives.
• Expert proficiency with Microsoft Office and desktop publishing software;

About the Company

Service

Our aim is to provide our clients and candidates with a consistent, quality service that goes beyond the norm, giving them peace of mind and complete trust in our ability to meet their needs.

Knowledge

Big Fish consultants specialise in their fields and have extensive experience in the region and beyond. We take pride in our knowledge and network and believe that our relationships are built on trust and integrity and are made for the long term.

Care

At Big Fish, as well as caring for the people we work with, we also care about the world and environment we live in, that's why Big Fish support initiatives that promote human welfare, environmental protection and sustainability.