Executive Assistant to Managing Director

Job description / Role

Guildhall is currently recruiting for an Executive Assistant to support the Managing Director of a well-established company in the luxury travel and lifestyle media industry, based in Dubai.

This is a full-time, office-based role working closely with the MD and a small, dynamic team. We’re looking for someone with strong experience supporting C-level executives, excellent communication skills, and a proactive, trustworthy approach.

Key Responsibilities:
- Provide comprehensive executive support to the Managing Director
- Manage calendar, schedule meetings, and coordinate travel arrangements
- Prepare reports, presentations, and meeting materials
- Handle confidential documents and sensitive information with discretion
- Communicate professionally with internal teams and external partners
- Act as a gatekeeper and first point of contact for the MD
- Assist in office coordination as needed (team of 9 in the Dubai office)

- Based in Dubai and available to work on-site 5 days a week
- 10+ years of experience as an Executive Assistant to MDs or CEOs
- Strong command of English (spoken and written); ability to understand a New Zealand/Kiwi accent
- Arabic language skills are a strong advantage
- Bachelor's degree in Business Administration, HR, or Foreign Affairs preferred
- Background in hospitality groups, luxury travel/lifestyle media, ad agencies, or F&B groups is highly desirable
- Highly trustworthy, discreet, and well-presented
- Strong interpersonal skills, modest, and grounded personality
- Able to manage responsibilities independently with a performance-driven mindset

About the Company

Guildhall is the most respected HR & Headhunting Consultancy in the MENA Region.

With deep, extensive knowledge of HR & Recruiting in the region, Guildhall has become a trusted partner of choice for candidates and clients. Starting from an exclusive recruitment agency in Dubai - UAE, Guildhall has grown into an elite service with the ability to cover vacancies in across MENA and Asia-pacific.

Offering tailored Career Sessions and an innovative industry-first membership program designed to save money on core services.

Guildhall is the partner of choice.