Executive Assistant to the CFO, Investment Firm

Job description / Role

We are looking for an experienced Senior Executive Assistant / Business Administrator to provide solid back-office support. Reporting to the CFO, you will be willing and capable of both leading and supporting a wide spectrum of tasks and projects, filling any gaps that may arise. Providing all-round support to help drive the business forward.

• Finance: Supporting finance-related elements including petty cash administration; expense and credit card reconciliations; reviewing invoices and payments; checking coding is accurate for reporting; reviewing management information; updates to authorisation limits and management of corporate credit card applications. Suggesting and delivering improvements.
• Legal: Contract and documentation reviews; drafting documents.
• Operations: As a ‘go to’ person in the office, creating a warm, inviting atmosphere of hospitality to all visitors, whether visiting colleagues or third parties. Encouraging a positive, light-hearted yet high achieving environment with the team. Provide support to colleagues during holiday absences.
• Administration: Maintaining high standards of all-round accurate record keeping and filing (hard and soft copy) as well as ensuring templates are up-to-date and relevant. Ensuring free-zone regulatory compliance and that documentation is up-to-date.
• Projects: Carrying out research, providing analysis and recommendations, then following through to successful outcomes. Projects will vary depending on the needs of the Company.
• IT: Understanding the current IT infrastructure and ensuring it is used effectively. Critically assessing its security and efficiency and driving improvement projects.
• HR: Understanding the organisation’s changing needs, assisting in various areas of HR as helpful, from recruitment, onboarding and exits, to reviews and general ad hoc HR administration. Providing cover to the HR Manager as required during busy periods/leave.
• Travel/Diary management: General diary management. Travel and meeting bookings. EA must be willing and able to travel on occasion as helpful

Requirements

The successful candidate will have the following skills and experience:

• Currently based in Dubai
• Near native English communication skills.
• Undergraduate degree or equivalent.
• A corporate office professional background, with solid knowledge of accounting and finance and with the proven ability to understand and administer financial processes and terminology.
• Second-nature in handling confidential matters with discretion, understanding and appropriateness.
• A multi-tasker, who ‘gets things done’, maintaining a professional, flexible, positive attitude and approach no matter the subject matter.
• Excellent research and analytical skills, common sense and negotiation acumen.
• Ability to work autonomously, but seeking regular buy-in on progress or brainstorming.
• Proven success in maintaining professional business relationships with service providers.
• Strong written and verbal communication skills with the ability to communicate and present ideas verbally and in writing, clearly, succinctly and articulately.
• Advanced MS Office skills, including high competence in Excel; a good general understanding and confidence with IT.
• Exceptional organisational skills with a flawless attention to detail.

About the Company

RecruitME are a specialized recruitment consultancy supplying top tier business support staff to Dubais leading multinational organizations. We carefully source, screen and select only the very best candidates to assist our clients in making easier recruitment decisions faster.

Differentiating ourselves from standard recruitment agencies our consultants have been carefully chosen for their backgrounds in business support for leading multinational organizations. Having been both the client and the candidate previously, we have an insiders understanding of the recruitment process and our clients needs.

What we do:

Specializing in business support positions we can assist in introducing a small selection of experienced administration, finance and human resource candidates with the relevant experience to benefit your business. Our careful screening process ensures that we have met with and can give a concise overview of each candidates skills and current situation before you meet them.

We pride ourselves on sending our clients only the very best available candidates in the market to ensure a simplified, hassle free and timely recruitment experience for all involved.