Executive Assistant With Marketing Affinity - Internship

Job description / Role

Executive Assistant with Marketing Affinity, SAP Training & Development Institute - internship Job

Work Area: Education and Training
Expected Travel: 0 - 10%
Career Status: Student
Employment Type: Limited Part Time

COMPANY DESCRIPTION

SAP started in 1972 as a team of five colleagues with a desire to do something new. Together, they changed enterprise software and reinvented how business was done. Today, as a market leader in enterprise application software, we remain true to our roots. That's why we engineer solutions to fuel innovation, foster equality and spread opportunity for our employees and customers across borders and cultures.

SAP values the entrepreneurial spirit, fostering creativity and building lasting relationships with our employees. We know that a diverse and inclusive workforce keeps us competitive and provides opportunities for all. We believe that together we can transform industries, grow economics, lift up societies and sustain our environment. Because it's the best-run businesses that make the world run better and improve people's lives.

EXPECTATIONS AND TASKS

The position holder will act as Executive Assistant (EA) to the Managing Director and members of the leadership team of the SAP TDI. In this capacity, the EA is responsible for directing, managing, and overseeing daily administrative operations for the TDI Management Team and ensures that information flows to and from the leadership team in a timely, efficient and professional manner.

Additional responsibilities will include the support of operational Marketing and Communications activities for the SAP Training and Development Institute to help program manage the awareness campaigns and events.

The role will be limited for a duration of 12 months full time; with an option to extend thereafter.

As Executive Assistant , major responsibilities will include:

- Provide high-level support services to the leadership team of the SAP Training & Development Institute; including managing, coordinating and maintaining calendar, correspondence, meetings, conferences, email and phone messages.
- Co-ordination of travel arrangements, including organizational preparation and follow up like booking of travel expenses.
- Manage internal and external correspondence to managers, co-workers, customers, partners, vendors and prospects in a professional and disciplined manner.
- Preparation and follow up of meetings including taking meeting minutes.
- Handle sensitive and confidential information with tact and diplomacy, using good judgment, discretion, and professionalism.
- Office Management, incl. perform and monitor purchase activities (e.g. office material, business cards, 3rd Party purchasing.
- Updating materials including PowerPoint and excel spreadsheets for meetings and presentations
- Assist with all other administrative and personal duties as assigned.
- Manage executive positioning and communication for the leadership team of the SAP Training & Development Institute; develop thought-leadership communications strategy, positioning, planning, engagement, and content development; Develop executive speeches and inspiring, motivating and differentiating strategic message platforms, including positioning, crafting storylines and talking points; Integrate executive positioning campaigns seamlessly with external and internal communications goals

As Marketing Associate for the SAP Training and Development Institute, major responsibilities will include:

- Close collaboration with Marketing & Communications lead in regards to all marketing & communications topics
- Proactively raising awareness on and promoting TDI with internal and external stakeholders
- Supporting/assisting with events related topics (planning, budget tracking, monitoring, on-ground supporting, post-processing)
- Assisting in editing all TDI collaterals
- Supporting in the preparation and execution of communication tasks
- Maintaining of TDI internal and external websites as well as TDI Database on a regularly basis in close alignment with Marketing & Communications lead
- Acting as contact person for all TDI related questions and requests (social media requests, email requests) and forwarding to the respective person within the team for further proceeding
- Stand-in for project lead & additional project management tasks as requested

Requirements

EDUCATION AND QUALIFICATIONS / SKILLS AND COMPETENCIES

- Bachelor degree in Business and or related study.
- 1-2 years of experience in comparable role(s).
- Proficiency in MS Office; including Excel and PowerPoint
- Excellent communication skills, both written and verbal. Fluent in English. Arabic and/or German is a plus.
- Strong project management skills; must be highly organized with the ability to manage towards multiple deadlines simultaneously
- Demonstrate consistent excellence in the areas of attention to detail, thoroughness and accuracy.
- Able to build strong relationships, is results driven and self-motivated.

WHAT YOU GET FROM US

Success is what you make it. At SAP, we help you make it your own.A career at SAP can open many doors for you. If you're searching for a company that's dedicated to your ideas and individual growth, recognizes you for your unique contributions, fills you with a strong sense of purpose, and provides a fun, flexible and inclusive work environment - apply now .

SAP'S DIVERSITY COMMITMENT

To harness the power of innovation, SAP invests in the development of its diverse employees. We aspire to leverage the qualities and appreciate the unique competencies that each person brings to the company.

SAP is committed to the principles of Equal Employment Opportunity and to providing reasonable accommodations to applicants with physical and/or mental disabilities.

Successful candidates might be required to undergo a background verification with an external vendor.

About the Company

Headquartered in Walldorf, Germany, SAP is the world's largest business software company with more than 51,500 employees at sales and development locations in more than 50 countries worldwide.

Our global development approach focuses on distributing development across the world in strategically important markets. A global network of SAP Labs spanning Bulgaria, Canada, China, Germany, Hungary, India, Israel, and the United States, enables SAP to operate locally, yet organize globally.

As the global technology research unit of SAP, SAP Research significantly contributes to SAP's product portfolio and extends SAP's leading position by identifying and shaping emerging IT trends through applied research and corporate venturing. SAP Research has highly skilled teams in 11 research centers worldwide.