Executive Coordinator

Job description / Role

Job Responsibilities

Executive Support
• Provision of high-level administrative and secretarial support to the DG including but not limited to; supporting the Board of Directors and Management Team on assigned projects;
• Preparing nonstandard reports, correspondence, and presentations for the DG and overseeing the implementation of decisions nominated by the DG.
• Facilitating the delivery of accurate and timely meetings’ agenda and minutes including the coordination and management of the reporting actions from relevant departments.
• Provide a high-level customer service to both internal and external stakeholders with respect to the DG operational requirements, ensuring legislative requirements are always adhered to;
• Communicates directly, and on behalf of the Director-General with Board members, donors, and others, on matters related to DG's programmatic initiatives.
• Researches, prioritizes, and follows up on incoming issues and concerns addressed to the DG, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
• Provides a bridge for smooth communication between the office of the DG and internal divisions, demonstrates leadership in maintaining credibility, trust, and support to management committee and staff.
• Provides leadership to build relationships crucial to the success of the organization and manages a variety of special projects for the DG, some of which may have organizational impact.
• Works closely and effectively with the DG to keep her/him well informed of upcoming commitments and responsibilities and follow up appropriately.
• Successfully completes critical aspects of deliverables with a hands-on approach, including official correspondence, and other tasks that facilitate the DG's ability to lead the Center effectively.
• Prioritizes conflicting needs; handles matter expeditiously, and proactively, and follows through on projects to successful completion, often with deadline pressures

Requirements

Qualifications and Experience
• Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
• Excellent interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners, and donors
• Expert level in written and verbal communication skills in English and Arabic
• Demonstrates proactive approaches to problem-solving with strong decision-making capability and emotional maturity
• Highly resourceful team-player, with the ability to also be extremely effective independently
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of client service and response
• Ability to achieve high-performance goals and meet deadlines in a fast-paced environment
• Forward-looking thinker, who actively seeks opportunities and proposes solutions
• Ability to translate English and Arabic documents and draft professional executive communication material

Education and Experience Requirements
• Bachelor's degree required and master’s degree is preferred
• Strong work tenure: five to ten years of experience supporting C-Level Executives, preferably in an international non-profit organization
• High degree of Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint), Adobe Acrobat, and Social Media platforms.
• Knowledge of Project Management software and project tracking
• Knowledge of VIP protocol and communication

About the Company

TXM Labour Supply is an international recruitment and manpower company with a valid "on demand" labour licence.

Alongside recruitment we also provide clients with a complete business service, delivering HR, Payroll, Administration and Sponsorship support.