Job closed
Ref: OP632-171
Job description / Role
Urgent
We are looking for an Executive Management Assistant to support 4 executive board members of a multinational company in Oil & Gas sector in Abu Dhabi.
- Act as management’s first point of contact with people from both inside and outside the organization.
- Devising and maintaining office systems, including data management and filing.
- Arranging travel, visas and accommodation.
- Taking notes or dictation at meetings and to provide general assistance during presentations.
- Screening phone calls, enquiries and requests, and handling them when appropriate.
- Meeting and greeting visitors at all levels of seniority.
- Dealing with incoming email, faxes and post, often corresponding on behalf of the management board.
- Carrying out background research and presenting findings as required.
- Organizing and attending meetings and ensuring the management board are well prepared for the meetings.
- Liaising with Clients, suppliers, and other staff.
- Ensure to follow established policies, procedures, or particular instructions.
- Assist in preparing management presentations, meetings with personnel and external visitors and receive external visitors of the management board.
- Initiate and coordinate the preparation of company brochures, website, promotional campaigns, trade fairs and provide physical assistance in close consultation with the relevant department of the head office and the company’s management board.
Requirements
- Candidate must be residing in UAE and willing to relocate to Abu Dhabi (if residing in other emirates)
- Candidate must be confident to perform below duties/responsibilities with 3 to 5 years track record of similar UAE experience.
- Must possess a degree in any discipline
- Aged between 25- 35 years old
- Knowledge of Management support and Marketing with strong command of English.
We prefer candidates with experience in Oil & Gas , Engineering and Construction
About the Company
“Great vision without great people is irrelevant, a Company’s growth potential is limited by its ability to attract enough of the right people” - James C. Collins in Good to Great.
As talent shortages grow more acute and online platforms are giving employees new mobility while allowing competitors to poach top performers more freely, managing people become a much higher strategic priority.
HR need to help increase revenue and productivity while lowering talent and HR costs to ensure profit margins don\'t get eroded. Companies need to rethink people strategies, HR processes, organizational structures, workplace flexibility and human capital deployment.
To win the war for talent in the new era, deploying the same strategies is a sure way of losing, at JC & Partners we help Companies find total HR solutions that improves the bottom line while our diverse team remove cultural misunderstandings and inefficiencies so you can grow and expand your business more effectively by having the right talent for your business.