Executive/Personal Assistant

Job description / Role

Charterhouse are working with a Private Family Office, who are looking to hire an Executive Assistant to provide professional support to an UNHWI. This is a demanding role and will require juggling a variety of tasks; including both Personal and Business matters, therefore, this role would suit somebody who thrives within a fast-paced environment, is highly organised and able to prioritise their work accordingly. The ideal candidate will have previously worked within a Private Family Office, or supported a HNWI.

The Executive Assistant will provide high quality administrative support within the Private Family Office, whilst working within a fast-paced environment. The role responsibilities will include extensive diary management for very busy diaries, complex international travel arrangements across different time zones, including visa arrangements, accommodations and itineraries.

Alongside this, the Executive Assistant will review and prepare correspondence including Emails and Reports. As a trusted employee, the EA will also involve handling confidential information, therefore, a proven track record as a loyal employee is essential for this role.

Additionally, the EA will assist in the planning and implementation of projects related to the office and coordinate events, both corporate and personal. This role will act as primary point of contact for family members, addressing any needs or concerns promptly and efficiently. This role will also be responsible for household management and general administrative support, tracking expenses and preparing reports.

To be considered for the role, the successful candidate should be a well-presented and professional Executive Assistant with a minimum of 4 years’ experience, with experience handling both Personal and Business-related tasks.

The ideal candidate will be a highly motivated and results driven individual, self-sufficient with excellent organisational skills, a strong team player with the ability to work well within a fast-paced environment. Our client is looking to hire someone with a proven track record of providing high-level service with exceptional written and verbal skills in English.

The EA must be a trustworthy and loyal individual, reliable and have a professional attitude.

About the Company

The Charterhouse brand and business was launched in Dubai and the Middle East in April 2004 by a team of international recruiters and management consultants, after its inception in Sydney, Australia in September 2003. Charterhouse Middle East is now positioned as the leading regional recruiter within its area of disciplines and functional markets.

Charterhouse offers professional and bespoke contingency and retained search services to all sectors of the market. Service quality is guaranteed, thanks to a particular focus on flexibility. Charterhouse was the first international search and selection business to establish Dubai as its base. The growth in the Middle East region has been mirrored by Charterhouse globally, with offices now in Qatar, Hong Kong, Singapore, Melbourne and Sydney.