Executive Secretary

Job description / Role

• Provide secretarial and administrative support to the Manager.
• Managing the day-to-day operations of the office.
• Organizing and maintaining files and records.
• Receive calls, guests/visitors with courtesy, answer questions and meeting requests directed to the General Manager.
• Scheduling, writing correspondence, emailing, routing callers, and answering questions and requests.
• Prepare, screen, compile, maintain and edit records, statistical information, reports and presentations.
• Scheduling meetings, alerting employees about new meetings or cancelations.
• Compose, type, and distribute meeting notes, routine correspondence, and reports.
• Mail newsletters, promotional material, and other information
• Locate and attach appropriate files to incoming correspondence requiring replies
• Reading and analysing incoming memos, submissions, and reports in order to determine their significance and plan their distribution.
• Manage & coordinate travel for the General Manager.
• Maintain systematic records of office mail maintaining confidentiality and ease of retrieval
• Review, proofread and edit documents for Manager Approval/ signature.
• managing and reviewing filing and office systems
• Complete forms in accordance with company procedures.
• Review work done by others to check for correct spelling and grammar, ensure that company format policies are followed, and recommend revisions
• Operate office equipment such as fax machines, copiers, and phone systems, and use computers for spreadsheet, word processing, database management, and other applications.
• prioritising workloads
• File and update contact information of employees, customers, suppliers and external partners
• Any other related task required by the General Manager.

Requirements

• Age from 25- 35 years old.
• A degree in English, business, IT, languages, information science, administration or management can be beneficial, particularly for the most prestigious positions. Previous clerical, secretarial or commercial work experience is essential.
• Excellent command of both Arabic & English.

About the Company

Al Qudra Sports Management LLC (AQSM) is a joint venture between Al Qudra Holding and Dubai Investment Real Estate Company. Established in 2002, AQSM has more than a decade of sports & recreation facilities management experience in the UAE. The Company operates in all aspects of the sports and recreation field by managing and consulting sports & recreation clubs amongst many other sports related services. AQSM specializes in sports & recreation facilities consultation and management with a wide array of services to suit our clients’ immediate and long term requirements.

Our Vision To promote the healthy life concept through the sports management best practice.

Our Mission To be the preferred total solution provider in the key sports related projects in the UAE.