Executive Secretary

Job description / Role

We are looking for a competent Executive Secretary to support high-ranking officials in our company. You will be the one to organize and assist them by performing a variety of administrative tasks.

Executive secretaries must be quick professionals with great time-management and multitasking abilities. It is with their diligence and competence in their work that executives can focus on their managerial responsibilities without worrying for other tasks.

The goal is to contribute to the efficiency of the overall business by ensuring all assigned administrative duties are carried on timely and efficiently.

Responsibilities

• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
• Handle confidential documents ensuring they remain secure
• Prepare invoices or financial statements and provide assistance in bookkeeping
• Negotiate terms with suppliers to ensure the most cost-effective orders
• Maintain electronic and paper records ensuring information is organized and easily accessible
• Conduct research and prepare presentations or reports as assigned

Requirements

• Proven experience as executive secretary or similar administrative role.
• Proficient in MS Office "excel and PowerPoint" and “back-office” software (e.g. RPRO).
• Knowledge in RPRO is an advantage.
• In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry
• Familiarity with basic research methods and reporting techniques
• Excellent organizational and time-management skills
• Outstanding communication and negotiation abilities
• Integrity and confidentiality
• Degree in business administration or relative field
• Excellent written English is a must

About the Company

UAE Trading opened the doors of its first boutique in 1972 when the UAE was still laying down the groundwork for a progressive economy and were the first retailers in the country to offer luxury brands to the local market.

Today the company owns and operates 24 multi-brand boutiques, 20 of which are under the RODEO DRIVE trade name & 4 of which are called VIA RODEO, as well as 23 mono-brand franchise stores with more coming soon. ​ Focusing solely on working with some of the worlds most famous luxury brands has earned the company a strong reputation for its high standards among the thousands of UAE residents & tourists that it counts amongst its clientele.