Executive Secretary

Job description / Role

Duties & Responsibilities:

Administrative & Secretarial

• Provide secretarial support to the Director by encoding correspondences, reports & documents, handling or screening of incoming calls and random visitors, setting meeting with various department, etc.,
• Make follow-ups to different departments, company, person any pending documents as requested by the Director including the status thereof.
• Coordinate with suppliers or other stake holders, arrangements & follow up as per instruction of the Director.
• Manage all inward and outward correspondence of the Director’s Office in order to ensure timely and accurate receipt and dispatch of the same.
• Set-up and maintain Director’s Office correspondence files and ensure safe custody and confidentiality.
• Collect reports from various departments; submit consolidated reports to the Director.
• Prioritize & follow through on issues and concerns, including those of a sensitive or confidential nature.
• Make travel arrangements for the Director as and when required.
• Additional, administrative duties may include working on special projects, assisting with general office duties, driver scheduling, order processing and customer service.
• Assisting in Accounting & Logistics
• Keep accurate records of incoming and outgoing payments for the organization
• Process customer / supplier invoices
• Prepare and submit reports for payroll processing to HRD
• Manage client accounts and payment schedules
• Handle & prepare petty cash / vouchers
• Assisting in Operations
• Provide all required data / information to other colleagues
• Assist to find distributors in the same industry
• Assist the Events where the company participates
• Coordinate & get quotations for Shipping, Logistics, Import & Export of products.
• Ensure the stocks are maintained as per standards
• Ensure quality check for products / packaging / expiry dates etc.
• Any other Adhoc tasks as assigned by the Director

Salary:
AED 3,000 to 3,500 per month inclusive of fixed allowances.
Additional benefits: Service charge, medical insurance, air ticket allowance

Requirements

• Specialist knowledge: MS Office, Excel, Powerpoint
• Age Range: 20 to 35 years
• Gender Preference: Female
• Nationality Preference: Filipino
• Language Fluency: English
• Current Location: Dubai
• Very good verbal and written communication skills.

About the Company

After completing his engineering studies in the U.S. in 1971 Mr. Abdullah Ahmed Almoosa laid the foundation of the Group through an architectural engineering firm. It is now grown into a leading family owned diverse business group as one of the top ten leading family owned groups of Dubai. The Group is more popularly known as ARENCO GROUP from its architectural practice which carries that name.

The Group’s diverse business interests include:

An architectural engineering consultancy and interior design practice Real estate leasing of owned premium apartments, villas, commercial offices, warehousing, staff accommodation, etc. throughout Dubai Hotel apartments operations of owned assets Furniture trading Car rental and leasing Laundry operations Manufacture of mattresses, beds Manufacture of energy saving lamps Joinery operations

Over four decades of experience and a qualified team of experts enable the A. A. Al Moosa Group to offer services that ensure the highest standards of quality and perfection.