Executive Secretary

Job description / Role

Description

We are looking for a competent executive secretary to support high-ranking officials in our company. You will be the one to organize and maintain the executive’s schedule and assist them by performing a variety of administrative tasks.

Responsibilities

• Maintain a structured task log, ensuring follow-ups and timely execution of key action items.
• Screen and redirect phone calls while managing high-priority communications.
• Organize and maintain executive schedules, plan appointments, and coordinate meetings.
• Attend key meetings, record minutes, track action items, and ensure follow-ups.
• Manage and prioritize incoming and outgoing correspondence.
• Make travel arrangements and logistics planning for executives.
• Handle confidential documents with the highest level of security and discretion.
• Maintain organized electronic and paper records for easy access and retrieval.
• Conduct research, analyze data, and prepare reports or executive presentations.
• Assist in drafting and managing social media content for executives (e.g., LinkedIn).
• Support strategic projects, tracking progress and ensuring alignment with business goals.

Requirements

• Degree in business administration or related field.
• Proven experience as an executive secretary, executive assistant, or similar high-level administrative role.
• Proficiency in MS Office, ERP software, and social media platforms.
• Familiarity with the steel industry, supply chain logistics, or manufacturing processes is preferred.
• Strong knowledge of office management, basic accounting procedures, and corporate communications.
• Ability to conduct market research and generate structured reports.
• Exceptional organizational, time-management, and problem-solving skills.
• Outstanding communication, negotiation, and interpersonal abilities.
• High level of integrity, discretion, and confidentiality.