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Executive Secretary/Personal Assistant

Robert Half

UAE

Ref: HP341-285

Job description / Role

Key Responsibilities and Activities:

* Managers' diary management including leveraging managers' time - A good knowledge of Outlook & Calendars
* Successfully manage busy and ever evolving diaries, proactively managing when schedules change. Re-scheduling complex meeting and travel itineraries often at short notice.
* Extensive internal and external meeting scheduling; building and maintaining strong working relationships with key client contacts.
* Travel co-ordination: Working with a travel company to co-ordinate sophisticated travel itineraries and administering the timely procurement of visas and other travel documentation. Proactively pre-empting travel plans.
* Logistical support for all meetings, conferences and workshops
* Technical support, including PowerPoint, Word, Excel and online research
* General support, including processing time and expense submissions, filing and other ad hoc tasks
* Assist in the case team 'kick-off' and 'wrap-up' processes
* All case team administration, including contact management and meeting scheduling
* Attendance at case team 'kick-off' meetings, and where appropriate, other case team meetings during the case
* Organising case team events, sourcing venues and activities
* Provide graphics support: creation of basic presentations and amending existing presentations

Additional activities:

* Provide support and cover for other EAs/MAs
* Involvement in internal office-wide projects
* Reception coverage as needed and assigned
* Any other duties which are compatible with the main role objective

Requirements

Personal Attributes:

* Exceptional organisation, prioritisation and time management skills
* "Can do!" mentality, willingness to get involved in a variety of projects and activities
* Flexible attitude and team approach
* Efficient and accurate
* Excellent communication and listening skills
* Enthusiastic, dedicated, hardworking and committed
* A desire to learn and develop
* Pleasant, calm and diplomatic, even when under pressure
* Good sense of humour, outgoing and fun to work with
* An interest in the substance and commercial impact of Company's work
* 100% commitment to the role and the company
* Preference for Arabic speaking but not a must

Salary & Benefits:

* 15,000.00 AED Per Month
* Bonus
* Medical

About the Company

Founded in 1948, Robert Half International Inc. (NYSE symbol: RHI) is the world\'s first and largest specialized staffing firm and a member of the S&P 500 index. We are a global leader in professional staffing and consulting services and the parent company of Protiviti, a leading independent internal audit and business and technology risk consulting firm. For 2006, Robert Half International reported revenues of $4 billion and now has staffing and consulting operations in more than 400 locations worldwide.

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Personal Assistant salaries in UAE

Average monthly compensation
AED 9,500

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