Experienced Admin Officer

Job description / Role

Description

Apt Resources is currently seeking a highly organized and proactive European experienced Admin Officer to join a leading multinational trading company. The successful candidate will play a pivotal role in supporting administrative operations and ensuring the smooth running of daily activities within the organization.

Key Responsibilities:

• Provide comprehensive administrative support to the management team, including scheduling meetings, managing calendars, and organizing travel arrangements.
• Maintain and update records, databases, and filing systems to ensure accurate and efficient information management.
• Assist in the preparation of reports, presentations, and other documentation as required.
• Coordinate communication between departments and serve as a point of contact for internal and external inquiries.
• Support the onboarding process for new employees and assist with HR-related administrative tasks.
• Manage office supplies and equipment, ensuring a well-stocked and efficient working environment.
• Contribute to process improvements and the implementation of administrative best practices.

Requirements

• Bachelor’s degree in Business Administration, Management, or a related field.
• A minimum of 3-5 years of experience in an administrative role, preferably in a multinational environment.
• Strong fluency in English; knowledge of additional European languages is a plus.
• Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other administrative software.
• Excellent organizational, time management, and multitasking abilities.
• Strong attention to detail and problem-solving skills.
• Ability to work independently and as part of a team in a fast-paced environment.
• Strong interpersonal and communication skills.
• Knowledge of local UAE or Freezone company formation would be a big plus.
• Should be conversant in any European language.

Benefits

AED 12 to 14 K based on experience