F&B Culinary Coordinator

Job description / Role

POSITION DESCRIPTION

Position : F&B Culinary Coordinator
Department : Culinary
Reports to : Executive Chef


PURPOSE OF POSITION

To perform secretarial and administration duties and assist in the smooth running of the culinary department. Assist the Executive Chef in all office tasks, primarily to organize work tasks and follow up on pending projects and events .

KEY ROLES & RESPONSIBILITIES

Clerical/Coordination
- Type letters, reports and any other mailing or correspondence including memos in an efficient manner, to distribute or mail, keep copies in file, type menus, recipes etc.
- Answer calls according to hotel standards
- Keep Executive Chef's agenda updated and remind him about appointments
- Update the kitchen utensil budget
- Update and distribute the HACCP policies to all kitchen chefs
- Check event orders and record any non-conformance

Administration
- Ensures proper requisitioning and control of office supplies
- Set up and maintain files according to an established system; keep a trace file and inform the persons concerned about the due dates
- Keep file of all kitchen staff and screen their movements within the department and keep the Executive Chef informed accordingly
- Keep the Chef office's organisation chart updated
- Monitor and file annual leave forms and forward copies to the HR department
- Ensure timely dissemination and response to all correspondence (email, fax, written)
- Ensure security and upkeep of all department confidential files

Promotions
- Upon instruction to ensure that necessary promotional arrangements are prepared
- Ensure personal awareness of the hotel's activities and services to effectively promote the property and be responsive to customer inquiries
- Handle all appointment requests for superiors and schedule accordingly

General Duties
- Coordinate and liaise with colleagues and outside parties whenever necessary
- Interact with other departments to provide additional or specialised guest services
- Handles equipment with care and practice recycling of office materials when possible
- Ensure timely reporting and maintenance follow up of office equipment malfunction
- Adheres to the specified hygiene and personal grooming standards of the hotel
- Maintains general cleanliness of the office

Requirements

PERSONAL ATTRIBUTES

- Oral and written fluency in English
- Articulate
- Knowledge of other languages and basic understanding of local language preferred
- Motivator & self starter
- Displays initiative
- Commitment to professional values
- Willing to work long hours

QUALIFICATIONS

- Computer literate
- Secretary Certificate

EXPERIENCE

- Minimum 2 years secretarial experience with at least 1 year in a similar capacity

About the Company

A caring employer providing respect, training and career development for our employees. An attractive employer offering more than 100 professions across the 5 continents.

We are much more than a world leader. We are 250,000 hoteliers with the same shared passion for welcoming. We take care of millions of guests in our 4,300 addresses and on our digital platforms. As an operator and franchisor (HotelServices), owner and investor (HotelInvest), we invest all our energy into making "Feel Welcome" resonate as the finest hotel promise.

From luxury to economy and in every corner of the globe, AccorHotels'​ more than 20 brands meet all the needs of business and leisure travelers seeking comfort, attention and high-quality services.