Facilities Coordinator Admin - Temporary Contract (2 Months)

Dubai, UAE

Ref: HP647-2838

Job description / Role

Employment: Full Time

Contract Duration: Temporary (until mid of August)

Procurement & Vendor Management:
• Assist in the management of all contractors on site to ensure they perform to the required standards (including inspection of vendors’ works)
• Assist in the procurement of vendors and services as required.

Finance Management
• Assist in financial processes to ensure that all financial management requirements are completed in a timely and accurate manner.
• Ensure prompt and accurate management of purchase orders, OOS (out of scope services). and Change Requests.
• Provide monthly expense report for approval.
• Inputs supplier invoice data into Monthly financial report.
• Ensure that all the monthly reports are accurate, and database of all suppliers are updated.
• Any other finance-related task requested from the client or FM.

Health & Safety Management
• Conduct regular audits to ensure safety procedures on site are in place and working.
• Assist in carrying out safety procedures when needed.
• Report at least 2 hazard report per month

Site Operations Management
• Provide FM services into 2 locations in country (Dubai Knowledge Village -main office, Dubai Capital)- liaising with contractors, soft and hard services according to signed GMSA provided to Cisco space.
• Make sure PPM plan is carried out on time (based on SI7 system)
• Conduct site inspections and assessments to ensure all building procedures and performance measures are always maintained.
• Liaising with various client departments providing solutions for miscellaneous requests addresses to the teams.
• Maintain client premises in good working condition at all times.
• Manage FM team on the ground.
• Actively look for services optimization and savings opportunities
• Implement best practices.

Salary:
AED 8,000 to 10,000 per month inclusive of fixed allowances.

Requirements

Requirements:

• Bachelor's Degree
• Minimum 5 years of experience in Facilities Management (office management, facilities, site operations)
• Excellent customer service, office management, and communication skills
• Available to join immediately

About the Company

We lead in the creation and delivery of innovative workforce solutions and services that enable our clients to win in the changing world of work.

ManpowerGroup powers the success of many of the world's most dynamic organizations. We deliver innovative workforce solutions that enhance competitiveness, increase efficiency and spur productivity. Combining global reach with local expertise - 3600 offices in over 80 countries - we know the changing world of work and bring a deep understanding of the companies we work for and the industries we service.

ManpowerGroup entered the Middle East in December 2007 after acquiring local company Clarendon Parker, thus bringing 15 years in-depth local knowledge combined with a global footprint and industry shaping expertise and thought leadership. Manpower Middle East supports clients in the Middle East and North Africa regions. Our business is aligned to key skill specializations to ensure our clients requirements are met by expert and knowledgeable consultants that understand your industry and role requirement.

Our consultants are experts in finding the right talent across all industries in a broad-range of occupations including: