Faculty Administrator

Job description / Role

This great opportunity to join one of the leading educational institutes. This role is an integral part of the student enrolment function, ensuring prospective students are proactively nurtured throughout the enrolment process. It provides administrative support for the office operations as well as ensure the delivery of Postgraduate programme.

Key Responsibilities:

• Advise proactively prospective students on the programs in person or via telephone and guiding them through the enrollment process
• Engage and nurture relationships with prospective students
• Financial aid and academic counseling
• Support preparation of files for admissions review and on-going follow up
• Maintaining a comprehensive database / CRM platform to include all student records
• Implement student attraction plans for all programmes offered by the university
• Support scheduling/coordinating meetings with key healthcare institutions in the region to promote the university
• Support the implementation of Marketing & Communications campaigns/events
• Work with the Marketing & Communications to ensure that all marketing is up to date, accurate and available at required times.
• Support the updating of the University website information.
• Support market studies and research
• Support in all aspects of administration/operations of Student Enrolment
• Academic administrative support to the programmes including but not limited to, communication with students, timetabling, exam paper management, exam results management, support for programme-related meetings
• Record keeping, analysis and reporting and any other programme coordination support which is required
• Providing back up support for Timetabling, VLE, Attendance and exam-related systems
• Providing VLE support for the academic aspects of the undergraduate programmes
• Working closely with departments in the university
• Ensuring that all the university policies and procedures are adhered to
• Representing the best interest of the university at all times
• Collation and reporting of student attendance and production of other reports as required
• Support for the collation, analysis and presentation of student data, including in graphical form
• Maintaining lists of staff and students for each programme accurate and up to date
• Provision of reports, including graphical reports, on a range of student matters
• Room, facilities and other bookings in the support of the relevant programmes
• Support perspective students during their admissions process
• Support in all aspects of the office administration

Requirements

Key Requirements/Competencies:

Education & Experience
• Highly motivated with an ability to work on his/her own initiative.
• A higher education qualification, preferably in a business or management-related area or equivalent through experience.
• Knowledge of student recruitment and admissions is desirable but not essential.
• An ability to adapt to the needs of a busy and changing environment, act decisively and prioritize several initiatives to meet deadlines.
• An effective communication style appropriate to audience and situation.
• Strong administrative and organisational skills with the ability to focus on, and produce results.
• Possesses knowledge and experience in the tenets of traditional sales. A business degree is welcomed but not required with relevant work experience.
• Ability to act decisively and meet deadlines.
• Must be prepared to work outside normal working hours and at weekends.
• Enthusiasm & drive to succeed in continuing to deliver the vision of the university.
• Strong commitment to own continuous personal and professional development.
• Arabic language is desirable but not essential.

About the Company

GG Selection is a search partner with an international presence, clients in diverse industries, and a network of talent for all levels of seniority and experience. We’re not limited by industry or geography, and we treat every brief and every client like the individual case it is — never making assumptions or taking anything for granted, and always tailoring our service to the needs we discover.