Finance and Administration Assistant

Job description / Role

Role Overview:

We are seeking a qualified and experienced accountant to manage a diverse portfolio of financial and operational responsibilities across multiple entities and jurisdictions. The ideal candidate will be proactive, detail-oriented, and capable of working independently in a dynamic environment for a Family owned and run business.

This role requires strong knowledge of UAE compliance regulations and the ability to liaise effectively with local government bodies.

Key Responsibilities:

Accounting & Financial Management
• Prepare and maintain accounts for 3 operations.
• Monthly and annual accounts preparation
• Bank reconciliations and audit support
• VAT filings and tax returns
• Payroll management
• Record and invoice management fees for services rendered

Property & Asset Management
• Oversee rental property operations including tenant management
• Coordinate property maintenance and liaise with Euro Residences or other service providers
• Track and manage insurance policies (property, health, vehicles)
• Manage company vehicles and related documentation

Compliance & Legal & Personal
• Ensure UAE legal compliance including ESR, VAT, and other regulatory filings
• Liaise with DEWA, JAFZA, and other government agencies
• Maintain strong understanding of UAE visa requirements and processes
• Ensure visas and related documents are up to date
• Control personal health insurance policies

Systems & Reporting
• Utilize ERP systems (Xero preferred) for financial reporting
• Maintain and improve use of property management software (status to be confirmed)
• Generate monthly reports and support strategic financial planning

• Qualifications: Recognised accountancy qualification
• Experience: Minimum 5 years in a similar role, ideally with exposure to UAE and UK jurisdictions

Skills:
• Advanced proficiency in Xero, Microsoft Office (Excel, Word, Outlook)
• Exceptional English communication skills – both written and verbal
• Strong understanding of UAE tax laws, VAT, ESR, and compliance frameworks
• Ability to work independently and manage multiple responsibilities
• Experience dealing with local government agencies and visa processes

Personal Attributes:
• Hardworking, dedicated, and enthusiastic with excellent memory
• High attention to detail and total accuracy
• Strong organisational skills
• Comfortable working in a small team environment

About the Company

EP Group is a uniquely integrated sales, distribution and manufacturing operation with significant expertise in a range of consumable, paper and plastic based products.

We call upon unrivalled in-house production, procurement and logistical expertise across Europe, Asia and the Far East to manufacture over 3,000 quality packaging consumables. This continually evolving portfolio encompasses a huge range of carrier bags, industrial and janitorial packaging, catering and food service packaging and automotive products. Our research and development team can also deliver cost-effective bespoke packaging solutions for any application.

In addition, EP Group is committed to quality and exceptional service. Our state-of-the-art warehousing and customer-driven transport strategy enable us to distribute up to 1,300 pallets of products every day to customers in over 20 different countries. We also employ more than 1,000 professionals worldwide, generate revenues exceeding £170 million and have the capabilities and expertise to support your current and future packaging requirements.