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Finance and Administration Officer

Black Pearl

UAE

Ref: RP174-522

Job description / Role

Our client, an events management firm is currently looking for a Finance and Administration Officer to provide support to the Business Services department by managing daily accounting, HR, and administrative tasks. The ideal candidate will be well-versed in accounting principles and have the flexibility and experience to perform other critical business service related tasks.

Primary Duties and Responsibilities
This position will encompass a range of finance related tasks including, but not limited to:

Accounting and Finance
• Post and process journal entries to ensure all business transactions are recorded Update accounts receivable and issue invoices
• Update accounts payable and performs reconciliations
• Assist in the processing of balance sheets, income statements and other financial statements according to legal and company accounting and financial guidelines
• Assist with reviewing of expenses, payroll records etc
• Update financial data in databases to ensure that information will be accurate and immediately available when needed
• Prepare and submit weekly and monthly reports
• Assist Business Services Manager in the preparation of monthly/yearly closings
• Assist Business Services Manager in the preparation of annual budgets and cash flow projections
• Assist with other Business Services projects as assigned Human Resources
• Posting job ads and organising resumes and job application
• Coordinate communication with candidates and schedule interviews
• Maintain records and prepare status reports for open positions
• Ensuring background and reference checks are completed
• Overseeing the completion of benefit and other new hire documentation
• Conduct initial orientation to newly hired employees (providing documentation, setting up a designated log-in, workstation, email address, etc.
• Compile and update employee records (hard and soft copies)
• Process documentation and prepare reports relating to personnel activities (staffing, recruitment, training, grievances, performance evaluations etc.)
• Updating and maintaining employee benefits, employment status, and similar records
• Performing file audits to ensure that all required employee documentation is collected and maintained.

Procurement
• Support in sourcing and assessing vendors
• Prepare PO’s, requisition forms and standard contracts
• Maintain vendor files and records

Administration and IT
• Manage renewals and subscriptions for software
• Prepare PO’s, requisition forms and standard contracts
• Maintain server files and PI contact database

Requirements

Qualifications:
• A University degree in Business Administration, Finance or closely related field
• Proven accounting experience with excellent organising abilities
• Proven experience as an HR assistant, staff assistant or relevant human resources/administrative role
• Basic knowledge of the UAE labour laws
• Good with numbers and figures and possesses analytical acumen
• Good understanding of accounting and financial reporting principles and practices, including IFRS
• Can complete simultaneous tasks in a high-pressure environment – to deadline and budget
• Excellent knowledge of MS Office and familiarity with relevant computer software
• Advanced proficiency in Microsoft Excel
• Qualifications (ACA, ACCA, CPA or CIMA) is preferable
• A flexible, supportive and positive team player
• Excellent data presentation skills and ability to write clearly and concisely

About the Company

Black Pearl is a progressive, dynamic and well structured HR solution provider that offers permanent recruitment services, HR consultancy, psychometric assessments, coaching and also professional training services for clients from different corporate sectors in the Middle East.

Like a rare and unique black pearl, we consider our partnership with our clients and job seekers as a fine, precious and valuable encounter that needs to be affirmed, developed and supported with a strong commitment to deliver not only the right services but the best in the industry.

Our aim is to meet and exceed the expectations of our clients, strategically offering Black Pearl services that are customized to the unique requirements of our clients and job seekers alike, resulting in effectively achieving goals and all that is required in this ever evolving and competitive market.

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Admin Officer salaries in UAE

Average monthly compensation
AED 5,500

Breakdown available for industries, cities and years of experience