Finance and Operations Director

Job description / Role

Our client, a semi government entity is currently recruiting for a Finance and Operations Director who will provide an effective finance management service to the organization.

Please note that this is part time - full time position. The successful candidate will work 30 hours in a week.

KEY ACCOUNTABILITIES:
• Annual budget preparation, monitoring and reporting; provide financial and comparative analysis on historic data for planning purposes.
• Prepare annual, quarterly and periodic management accounts and reports. Ensure all statutory and regulatory reporting requirements are met.
• Prepare annual Group financial accounts on an annual basis
• Ensure appropriate financial controls are in place and in use at all times to protect the financial assets of the organization
• Effectively manage annual working capital requirements and maintain periodic cash flows and bank balance reports.
• Manage banking arrangements, including the management of foreign exchange exposure to ensure that the charities’ funds are protected. Prepare a monthly report on the currency position.
• Review legally binding contracts for financial implications.
• Manage the administration and reconciliation of the licensing portfolio.
• Construct payment plans for any new licensees, master licensees and distributors in accordance with agreed terms and deal memorandum
• Secure royalty projections over the term once new licensing and distribution agreements have been signed.
• Ensure revenues are realised and collected in accordance with signed licensing and distribution agreements; calculate and collect overages on the basis of quarterly sales reports from licensees, master licensees and distributors.
• Manage the accounting function using Sage and QuickBooks accounting software, to include entry of financial data and preparation of ad-hoc financial reports as required.
• Manage the purchase ledger, ensure all invoices are reviewed and authorised by the Trustees, Founder or representative of either of these two parties, and are paid on a timely basis.
• Run the monthly payroll process, ensure all staff and consultants are paid accurately; monitor staff holiday allowances, overtime remuneration and TOIL.
• Monitor and reconcile petty cash expenditure, cash withdrawals and credit card expenditure.
• Oversee annual insurance renewal procedures to ensure sufficient coverage is preserved all times for staff and office
• Prepare quarterly VAT returns.
• Prepare, submit and follow up on documentation relating to withholding tax between UK & Germany & Japan on a timely basis
• Maintain excellent relationships and communication at all levels
• Ad hoc analysis and support to the Trustees and their Representative on the financial implications of any business developments.

Requirements

• UK Qualified accountant (ACA, ACCA, AAT or equivalent) with a minimum of 5 – 8 years of experience in a similar position.
• Experience of working in the UK, with detailed knowledge of UK statutory reporting and regulatory requirements including Companies House and Tax Authorities.
• Must be proficient in Microsoft Office including Excel and accounting databases.
• Candidate must have excellent communication skills, with English as their first language.
• Commit to longer working hours around Quarterly and Annual Reporting period.
• Must be able to multi-task and prioritise, and work well under pressure.
• High attention to detail.
• Highly organised.
• Flexible and adaptable to change.
• Self-starter, independent worker, strong sense of responsibility.
• Must be able to travel if required.
• Candidate must be available to start immediately.
• CANDIDATE MUST BE ON A FAMILY VISA

Desirable
• Previous experience in licensing/IP/royalty accounting.
• Experience on Sage and QuickBooks preferred.
• Demonstrates a genuine interest in cause-related or charitable activity.
• Accounting experience in charity sector preferred.

About the Company

Black Pearl is a human resources and recruitment agency that provides a holistic business and talent solution in a progressive, dynamic, and efficient way.

We pride ourselves as a unique black pearl and strive to delight our clients with a personalized partnership that helps them propel towards success.

Whether you need to find top talent, your next great job opportunity, or a consulting solution for managing your business, engaging employees, evolving your work culture, planning your people strategy, or resourcing challenges, we can help.