Finance Clerk

Job description / Role

- To ensure the accuracy of all charges and credits posted to the individual accounts.
- To ensure the room rate charged to travel agents are in accordance with the contract (if applicable).
- To ensure the group billings are complete as per contract.
- To ensure all invoices are dispatched to debtors within 48 hours.
- To be fully conversant with all services and facilities offered by the hotel.
- To be fully conversant with the Credit Policy & Procedures.
- To be responsible for the typing, filing and up keeping of all Private & Confidential matters related to the department.
- To set up and a systematic and efficient filling system, both for hard files as well as all electronic data, that enables quick retrieval. To submit Purchase Requests for the Accounting & Finance Division for signature to the Director of Finance and log and trace Purchase Requests for execution
- To be thoroughly familiar with the duties and responsibilities of the Front Office (cashiering function) and Food & Beverage (cashiering function) and be able to train them up to the standards required.

Requirements

- To ensure that all ambassadors City Ledger accounts are closed at month end.
- To carry out surprise checks of Rooms, Fitness Center and Laundry areas
- To assist the Finance Manager in surprise cash counts of Cashier's floats, other house funds and foreign currencies (50% on all house funds).
- To prepare monthly closing journal entries and schedules related to Rooms and Food & Beverage transactions.
- To verify and record all loyalty program points and to submit through ACCOR intranet to ACCOR timely as instructed.
- To verify that the computerized Daily Revenue Flash reflects completely all of the day's transactions.
- To check the sequential use of all pre-numbered forms and checks, such as Food & Beverage Checks, Business Center vouchers, Fitness Center membership cards, Official Receipts and to investigate any missing or irregular forms.
- To audit charges to city ledger and credit card companies before forwarding them to the Accounts Receivable section.
- To audit daily Rooms, Food & Beverage revenue summaries and their supporting transaction reports of the Night Audit Process.
- To audit revenues from Other Operated Departments such as Laundry, Fitness Centre and Business Centre for completeness.
- To ensure that all of the day's Banquet revenue has been recorded by checking against the function orders.

About the Company

A caring employer providing respect, training and career development for our employees. An attractive employer offering more than 100 professions across the 5 continents.

We are much more than a world leader. We are 250,000 hoteliers with the same shared passion for welcoming. We take care of millions of guests in our 4,300 addresses and on our digital platforms. As an operator and franchisor (HotelServices), owner and investor (HotelInvest), we invest all our energy into making "Feel Welcome" resonate as the finest hotel promise.

From luxury to economy and in every corner of the globe, AccorHotels'​ more than 20 brands meet all the needs of business and leisure travelers seeking comfort, attention and high-quality services.