Finance Executive

Nakheel Riu Deira Island Hotel

Dubai, UAE

Posted
Ref: SP101-16

Job description / Role

Employment: Full Time

JOB RESPONSIBILITIES (BUT NOT LIMITED TO):
Responsibilities and duties for this position shall include, but are not limited to the following areas and activities. At management discretion, direction may be given for tasks outside the scope of work described below.

1. Check receiving report received for the day.
2. Post invoices
3. Prepare cheques for payment.
4. Prepare payment for foreign suppliers/travel agency commission.
5. Post all manual cheques.
6. Post all petty cash.
7. Check incoming tray.
8. Prepare fees cheques/telephone bills & electricity bills.
9. Others.

1. Check receiving report received for the day.
• Cross – checking of invoices against purchase orders & LPO.
• Check authorized signatories in the invoice.
• Code invoices according to the Hotel / local charts of accounts.
• Process invoice through the computerized systems according to guidelines
• Checks that the detail on the invoices corresponds with that on the delivery notes and/or purchase orders.
• Checks that the department heads concerned signs all invoices for services or goods received direct.
• Performs clerical checks in all invoices indicating on the invoices that this has been done.
• Promptly resolves all disputes with Purchasing and Suppliers

• Check total amount of receiving report against the total amount of invoices received.
• Checking the rates and quantity and extension.
• Put A/payable stamp on each invoice.

2. Post invoices
• Post each invoice to its respective supplier account.
• Post as per batch, like all food items to food inventory account.
• Code each invoice to relevant accounts.
• Balances inventory accounts with Food and Beverage Control, General Stores and Printing & Stationery.
• Maintains all supporting schedules on a current basis.
• Maintains files in good order so as to facilitate subsequent review.
• Reviews open purchase order file with Receiving and Purchasing on a monthly basis for a status report of undelivered items.
• Reconcile supplier's statements of accounts with the relevant outstanding balance in the Accounts Payable Ledger and supporting documents
• Take printout after every posting for future reference.
• Update purchase ledger.

3. Prepare cheques as per supplier’s payment schedule.
• Select invoices due for payment.
• Print check registers list and check all invoices selected are correct.
• If all is correct, proceed and print cheques.
• Take all supporting backups like invoices and attach with payment voucher.
• Print all supporting like check print register and update.
• Forward cheque with complete backups to the chief accountant for final checking.
• Secure controller and GM’s approval for payment.
• Hand over the cheques to adm assistant for disbursements.

4. Prepare payment for foreign suppliers/travel agency commission.
• Prepare bank requisition for demand draft.
• Give requisition for the approval of the Financial Controller and the General Manager.
• Send requisition to the Bank through the General Cashier.
• Hand-over the draft to the Secretary for letter attachment and for mailing.

5. Post all manual cheques
• Above 100,000.00 Dhs cheques has to make manually.
• Manual cheque number to be entered in logbooks and secure the approval of FC’s & GM.
• Post cheque through manual check register and update.
• Allocate all postings done.
• Take printout and update.

Requirements

6. Post all petty cash
• All petty cash vouchers received from the General Cashier should be checked thoroughly. i.e., approval and back-up if necessary.
• Code individual petty cash voucher and pass to the FC for approval.
• Post and take printout for attachment.
• Prepare cheque and pass for approval.
• Give the cheque to the General Cashier for disbursement.

7. Check incoming tray
• Check other invoices not entered in the receiving report.
• Obtain payment approval from dept head concerned.
• Follow up any discrepancies.

8. Prepare RIU Hotels & Resorts fees cheques/telephone bills & electricity.
• Prepare fees & code invoices to appropriate code and preparing telex transfer bank form for the same.
• Responsible for preparing Etisalat bills, Dewa bills & municipality tax monthly & ensure that tel bills & electricity & water bills are signed by concerned person and being posted relevant bills in to proper account.

9. Others.
• Provide month-end reports and schedules as indicated by the FC.
• Reconcile advance to supplier and other relevant accounts.
• Maintain computer system as per written guideline including doing the timely system back-ups.
• To maintain a proper filing system and adhere to the record retention report as per Hotel policy.
• Checking vacation settlements, full & final settlements of employees and preparing cheques for the same. Reviewing JV’s passed by General cashier.

About the Company

A joint venture between Nakheel and Spain's RIU Hotels & Resorts, RIU Dubai located at Deira Islands, is the emirate's first four-star, 24-hour all-inclusive beachfront resort.

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