Finance Executive - Accounts Payable

Job description / Role

Overview

Over the past two decades, The First Group has forged a reputation as one of the hospitality industry's leading innovators, providing groundbreaking investment opportunities to clients and partners, while delivering exceptional, memorable experiences to hotel and leisure guests.

Our corporate ethos and unique vision for the future of hospitality is encapsulated in our fast-growing portfolio of award-winning hotels and residences, exciting F&B outlets and lifestyle venues, and delivered through our array of complementary third-party hotel and asset management services.

Core to our vision for the future of hospitality is The First Collection, our award-winning hotel brand that reflects the rich culture, innovative spirit, and unparalleled refinement for which Dubai is famous.

The First Collection's urban lifestyle resorts, situated in prime locations across Dubai, are renowned for their unique blend of world-class hospitality and modern flair, as well as their cutting-edge guest facilities and services, which include exclusive access to the stunning Soluna Restaurants and Beach Club, located on the world-famous Palm Jumeirah.

Every hotel in our fast-growing portfolio reflects our ambition to capture the essence of urban living, blending it seamlessly with the tranquillity of a serene getaway.

The First Collection echoes the city's heartbeat, ensuring all our guests are made to feel a part of the magnificent tapestry of Dubai, the world's most exciting metropolis.

Job Description

The Finance Executive - Accounts Payable is responsible for managing all accounts payable functions within the hotel. This includes processing vendor invoices, maintaining accurate records, ensuring timely payments, and ensuring compliance with hotel policies. The role contributes to the efficient management of the hotel's financial operations by maintaining positive relationships with suppliers and ensuring the smooth flow of financial transactions.

Key Responsibilities:

• Receive, review, and verify vendor invoices to ensure accuracy and compliance with hotel policies and agreements.
• Ensure proper documentation and approvals are in place before processing invoices for payment.
• Enter and update invoices into the accounting system accurately and timely.
• Prepare and process timely payments to vendors through checks, wire transfers, or other payment methods.
• Ensure payment schedules are followed and resolve any discrepancies related to payments.
• Maintain a list of outstanding payables and follow up with vendors for any unpaid invoices.
• Reconcile accounts payable records with vendor statements and resolve discrepancies.
• Prepare monthly reconciliation reports for accounts payable and ensure accuracy in financial records.
• Assist in month-end and year-end closing processes by ensuring all invoices are processed and recorded accurately.
• Maintain positive working relationships with vendors and suppliers, addressing any payment queries or discrepancies.
• Communicate effectively with vendors regarding payment terms, invoices, and overdue accounts.
• Maintain accurate accounts payable records and documentation in compliance with company policies and accounting standards.
• Ensure compliance with tax regulations and other relevant financial and legal requirements.
• Assist with internal and external audits by providing necessary records and documentation.
• Assist in the preparation of accounts payable reports for management, highlighting key issues such as overdue payments or discrepancies.
• Provide support for budget preparation by forecasting expected payments and maintaining cash flow projections.
• Support the Finance team with ad-hoc tasks or projects as needed.
• Monitor and improve accounts payable processes for greater efficiency and accuracy.

Desired Skill & Expertise

• Bachelor's degree in accounting, finance, business administration, or a related field.
• 2-3 years of experience in an accounts payable or similar financial role, preferably within the hospitality industry.
• Experience with accounting software (e.g., Opera, SunSystems, or similar hotel management systems) is an advantage.
• Strong attention to detail and accuracy in handling financial transactions.
• Excellent organizational and time management skills.
• Good communication and interpersonal skills for dealing with vendors and internal teams.
• Proficiency in Microsoft Excel and accounting software.
• Knowledge of basic accounting principles and regulations.

About the Company

The First Group is a British-owned international property development company based in Dubai. The focus is on delivering innovative overseas property developments and solutions to meet the demands of the international property investment market.

As an emerging property market specialist and one of the region\\'s leading independent serviced residential and commercial building developers, The First Group prides itself on offering clients quality off-plan developments, unrivalled services and pioneering products for the finest investment opportunities in Dubai and the Northern Emirates.

With over 20 years\\' experience in the international property market and unparalleled commitment to excellence in all areas, including construction, design, finish and service, choosing to invest with The First Group offers a reliable and secure investment in one of the world\\'s most lucrative property markets.