Health and Safety Administrator

Job description / Role

Job description

The Health and Safety Administrator supports the development, implementation, and maintenance of workplace health and safety programs. The role involves administrative coordination of safety procedures, recordkeeping, compliance tracking, training support, and communication across departments to promote a safe and compliant work environment.

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Key responsibilities:

• Maintain and update health and safety records, documentation, and databases.
• Assist in the preparation and dissemination of safety policies, procedures, and training materials.
• Schedule and coordinate safety training, toolbox talks, and orientation sessions for employees and contractors.
• Monitor incident reports and assist with investigations and follow-ups.
• Ensure compliance with local, state, and federal health and safety regulations (e.g., OSHA, WHMIS).
• Track safety metrics, generate reports, and support audits or inspections.
• Order and maintain inventory of personal protective equipment (PPE) and safety supplies.
• Coordinate meetings of the Joint Health and Safety Committee (JHSC) and maintain minutes.
• Support risk assessments, safety drills, and emergency response planning.
• Communicate safety-related updates, alerts, and best practices to staff and management.

Qualifications:

• Diploma or certificate in Occupational Health and Safety, Environmental Health, or related field.
• 1-3 years of experience in an administrative or HSE support role.
• Knowledge of workplace health and safety legislation and standards.
• Proficient in Microsoft Office Suite (Excel, Word, PowerPoint).
• Strong organizational and time-management skills.
• Excellent communication and interpersonal abilities.
• Detail-oriented with strong recordkeeping skills.

Preferred skills:

• Experience in industrial, construction, or manufacturing environments.
• Familiarity with safety management systems (SMS) or HSE software.
• Certification in First Aid/CPR, WHMIS, or OSHA-10/30 (as applicable).