HR Admin Assistant & Receptionist

Rethink

Dubai, UAE

Posted
Ref: SP265-26

Job description / Role

Employment: Full Time

HR & Admin
• Maintaining physical and digital personnel records like passport, labour card, emirates id, etc.
• Update and Maintain internal HRMS databases with new hire information
• Assist team in onboarding and off-boarding of employees
• Planning and scheduling of induction/s for new employees
• Scheduling HR events and maintaining the HR calendar
• Assist HR team with client payroll
• Assist in recruitment – sourcing & correction of the tests/assessments
• Schedule prospective candidate’s job interviews and be a point of contact as required
• Be active with online job boards, social media networks and platforms to find qualified candidates for open positions
• Preparation of the job description
• Post job ads for the client and internal vacancies
• Preparation of Cash Advance form and liquidation of cash advances for visa-related task
• Assist in preparation of HR reports

Reception
• Attend to the reception, making sure that all guest and visitors are attended to
• Usher clients to the meeting rooms, advising responsible personnel about the client’s arrival
• Taking beverage requests from clients (serving drinks as necessary)
• Maintaining the reception area and meeting rooms organized at all times
• Deal with all enquiries in a professional and courteous manner, in person, on the telephone or via e-mail
• Answering phones and operating the switchboard, taking/relaying messages to the staff.
• Arranging for courier pick up
• Distribution of courier delivery
• Distribution and sorting out of mails
• Giving instructions to company drivers
• Maintaining records like visitor logs, meeting room reservations, phone directories
• Assist staff in requests like stationery and stamp requests
• Inventory stationery and pantry items, replenish stock as needed
• Assisting Admin / Accounts in reviewing invoices from couriers and service providers
• Coordinate with building maintenance/ IT for any AC, facilities, equipment, service issues
• Carry out instructions given by the management team and head office
• Coordinate office activities
• Allocation of driver’s tasks and allocation of company cars depending on nature of the task
• Company Car Maintenance – Service requirements & Insurance renewal
• Assist in dairy management, driver booking and other admin assistance for Managing Partner
• Any other Adhoc jobs as assigned

Requirements

• 2 years’ experience in HR, Admin or related field
• Passionate about service and service excellence, with a ‘will do, can-do attitude
• Experience working with people of different backgrounds and a high level of cultural competency
• Excellent oral and written communication skills
• Computer / Technology literate
• Flexible and dynamic with an enthusiastic approach – with a positive and upbeat attitude;
• Proactively builds networks with key clients as well as with people in the organization;
• Highly organized, efficient and professional with a sense of urgency and good time management;
• Takes initiative, is pro-active and flexible with great problem resolution skills – sound decision making and judgment;
• Ability to work confidently, proactively, use initiative, be decisive and be able to consistently perform well when under pressure;
• Ability to maintain confidentiality
• The ability to juggle and track multiple tasks and responsibilities
• Demonstrated commitment to the success of co-workers and to the organizational mission

About the Company

Re/think is a boutique accounting, regulatory and compliance, VAT advisory, audit, HR consultancy, recruitment and business advisory firm. We specialize in assisting SME clients with cost-effective, high quality services and solutions. We create value by investing in highly qualified and motivated people and working closely with leading industry partners to provide our clients a one stop shop for all of their business support.

This support ranges from our core services to CFO and board level advisory for the sectors and markets we serve. Our ability to add value reaches across business size, as our offering can be adopted to start ups through to large complex firms.

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Admin Assistant salaries in UAE

Average monthly compensation
AED 5,000

Breakdown available for industries, cities and years of experience