HR Administrator

Job description / Role

Recruitment & Onboarding
• Assist in posting job vacancies across platforms.
• Coordinate interview schedules with candidates and hiring managers.
• Conduct initial CV screening when required.
• Prepare offer letters, employment contracts, and onboarding packs.
• Ensure new employees complete all required forms and documentation.
• Coordinate induction sessions and orientation schedules.

HR Documentation & Records
• Maintain and update employee personnel files (physical & digital).
• Prepare HR letters: salary certificates, NOCs, employment verification, etc.
• Ensure all employee documents (passports, visas, Emirates IDs) are tracked and renewed on time.
• Maintain confidentiality of all HR information.

HR Operations Support
• Assist in leave and attendance management; follow up with staff on attendance issues.
• Support payroll preparation by compiling attendance, overtime, and deductions.
• Track probation periods and contract renewals; issue confirmation letters.
• Support visa processing, medical tests, insurance enrollment, and related tasks.

Employee Relations
• Serve as the first point of contact for employee HR queries.
• Assist in organizing employee engagement activities and events.
• Support resolution of minor employee concerns and escalate major issues as needed.

HR Systems & Reporting
• Update and maintain HRMS with employee information and changes.
• Generate routine HR reports (headcount, leave balances, recruitment status, etc.).
• Support audits by providing required HR documentation.

• Bachelor’s degree in HR, Business Administration, or related field.
• 1–3 years of HR administrative experience preferably in UAE
• Knowledge of UAE labor law and HR best practices
• Keen to learn and build a career in Human Resources

About the Company

ZIVA is a UAE-based FMCG manufacturing company specializing in wet wipes, dry tissue, and hygiene liquids. With a commitment to quality and innovation, ZIVA has become a trusted partner for leading retailers, distributors, and healthcare providers across the Middle East. Headquartered in Dubai, UAE, and operating in Saudi Arabia, ZIVA combines advanced manufacturing capabilities with a deep understanding of consumer needs. Our vision is to deliver trusted hygiene and personal care solutions, making everyday life easier, healthier, and cleaner.