Job closed
Ref: HP749-167
Job description / Role
• Manage the invoicing/ banking/collection of monies in line with Taaleem protocols
• Manage school invoicing & collections for trips and other activities
• Follow-up of accounts receivable as per Taaleem protocols
• Keep the daily accounts updated so that information can be shared with the Principal and Taaleem
• Manage the day to day petty cash system
• Process all vendor payments and staff expense claims
• Deal with the administration of supply teacher salary/paper work
• Deal with the finances of any professional development request authorised by the SLT
• Assist Principal in preparation of annual budgets & implement procedures to maintain tight budget control and have available reports for the Principal on the current budget status
• Process orders & supplier payments
• Undertake banking reconciliation and associated reports
• Work closely with the Principal to produce the monthly payroll
• Be the primary point of contact for all school staff on HR issues, including (but not limited to); contracts, employment terms and conditions, payroll, housing, HR policies, leave and entitlements
• Support the Onboarding process for all incoming staff, including pre-employment communication to ensure new starters are aware of the requirements for their role and for working and living in the UAE, liaising with IT for relevant systems
• Coordinate visa, work permit and ADEC applications, renewals and cancellations and related processing for new staff, ensuring they are aware of the requirements, and avoiding fines or penalties for non-compliance. Responsible for compliance and ensuring all staff have valid contracts, passports, visas, EIDs etc tracked through the system
• Work closely alongside the Taaleem Recruitment Manager, track candidates for teaching roles and provide regular updates to CO and Principal.
• Create and issue offer letters, contracts, contract renewals and amendments and associated documentation in line with company-wide terms and conditions and policies
• Conduct pre-employment due diligence checks for all staff in accordance with the Recruitment Policy and Child Protection Guidance, including references and suitability/police clearances and ensuring appropriate follow-up based on the results
• Coordinate Teacher Licensing, documentation and track staff progress through the Licensing process in line with guidance from the Regulator and Central Office, liaising with School Leaders and Central Education Department as needed
• Manage Life and Health Insurance applications, renewals, cancellations and associated management for all school staff in line with processes and guidance from Central Office HR
• Manage and report staff attendance, including managing the time and attendance systems and escalation of leave and attendance issues to School Leadership
• Support School Leaders with investigations and disciplinary management of staff, ensuring accurate records of cases are kept within confidential staff files
• Responsible for issuing NOCs, and other relevant staff letters (e.g. Bank, Government, Immigration etc.)
• Process exiting staff as leavers and ensure all associated exit procedures are completed, including calculations of full and final settlements, visa cancellations and Housing procedures
• Maintain up to date confidential employment records and staff files on site at school and electronically
• Other duties as reasonably expected
Requirements
• Accuracy and attention to detail
• Competent using IT systems, including Microsoft Word/Excel/Outlook
• Strong organisational skills
• Diplomatic and empathetic; able to deal with sensitive, personal information and issues in a confidential and supportive manner
• Able to provide high quality and reliable support and guidance
• Ability to keep abreast of changes in the law or company policy
• Detailed understanding of managing school finances coupled with the ability to keep managers regularly appraised
• Able to follow policy and implement structures
About the Company
Taaleem's main activity is the development and management of early childhood, primary and secondary schools. With quality at the forefront of our offering, we tailor each project to answer the specific educational requirements of a wide range of families by offering top international curricula including British, American, the International Baccalaureate and our custom early childhood programme.
Taaleem, which means education in Arabic, is committed to inspiring students and helping them to identify and develop their passions and talents. We only recruit the best international teachers who are capable of delivering our international curricula in a creative and engaging manner.
Taaleem is seeking to raise the educational standards in the region. The combined experience of its core team of senior education leaders in international education policy, operations and global management best practices means Taaleem is well positioned to ensure the creative of truly exceptional schools that satisfy the most comprehensive and exacting education developmental requirements.