HR Assistant

Job description / Role

Company

Al Futtaim Private Company LLC

Al Futtaim Education Foundation (AFEF) owns and provides governance to Deira International School and Universal American School. AFEF aims to realise its vision of taking education in the UAE to the next level of future readiness and of preparing students for an increasingly globalised and technologically advanced world. Al Futtaim Education Foundation is an initiative of the Al Futtaim family to support the vision of the Government of Dubai and the Knowledge and Human Development Authority (KHDA) for the creation of a globally competitive economy while maximising its social contribution to the community through this not-for-profit endeavour.

Role purpose

The HR Assistant plays a vital role in supporting the day-to-day human resources operations within the school. This includes assisting with recruitment, onboarding, staff records, leave tracking, and ensuring compliance with school policies and relevant labor regulations. The role contributes to maintaining a positive, well-organized, and professional work environment by providing timely administrative support and acting as a liaison between staff and the HR department. The HR Assistant also helps foster a culture of care, efficiency, and collaboration that supports the school’s educational mission and staff wellbeing.

Job description

HR administration

• Maintain and update employee records, files, and databases.
• Prepare HR-related documents such as contracts, offer letters, and reference checks.
• Track and manage employee attendance, leaves, and probationary periods.
• Ensure compliance with labor laws and internal policies.

Recruitment & onboarding

• Post job openings on relevant platforms and coordinate candidate interviews.
• Schedule and follow up on interviews and selection processes.
• Support onboarding of new staff, interns, and residency members.
• Ensure welcome kits, IT access, and orientation schedules are ready.

Reporting & compliance

• Assist in preparing monthly HR reports (e.g., headcount, turnover, attendance).
• Maintain confidentiality and security of employee information.
• Track contract renewal dates, residency timelines, and visa status where applicable.

Job requirements

• Bachelor’s degree
• Familiarity with UAE labor law

At Al Futtaim Education Foundation, we are committed to fostering a culture of diversity, equality, and inclusion. We believe that every individual has the right to be respected and valued for who they are, and we strive to create a work environment where all members of our community feel safe, supported, and empowered to reach their full potential. This includes recruiting and retaining a diverse workforce, creating inclusive learning and working environments, and promoting equity in all of our policies and practices. We are dedicated to building a foundation of respect and understanding, and we actively work to eliminate discrimination, bias, and prejudice in all forms.

About the Company

Established in the 1930's, the Al-Futtaim Group initially operated as a trading enterprise. Rapid development throughout the 1940's and 50's saw it establish itself regionally as an integrated commercial, industrial and services organisation, positioning itself one of the leading business houses in the lower Gulf region. Today, it operates collectively over 40 companies bearing the Al-Futtaim name, dominates many market segments in the UAE, and has expanded its sphere of operation to include Bahrain, Kuwait, Qatar, Oman and Egypt.

The Group comprises a diverse range of strategically positioned operating subsidiaries and associate companies, structured to give the Al-Futtaim Group the flexibility and versatility to keep ahead of local competition while keeping pace with the ever-evolving global business scenario. The Groups continued investment in world-class systems technology is clear evidence of its commitment to maintain leading edge performance and service delivery.

The success of the Al-Futtaim Group can be attributed to a business approach that combines the ability to change with the traditional values of integrity, service and social responsibility that define its core business philosophy. This, linked with the Groups belief in decentralisation, gives the heads of the operating companies a high degree of functional autonomy and authority, providing the Group with essential flexibility, and individual employees a clearly defined work culture and sense of responsibility.