HR Coordinator

Job description / Role

Job overview

The coordinator is responsible for handling employee onboarding, offboarding, documentation, insurance, and compliance-related activities. The role ensures smooth HR operations, accurate record keeping, and alignment with school and regulatory requirements (KHDA, MOHRE, etc.).

Key responsibilities:

Manage the onboarding and offboarding process for new and existing staff: collect documents, prepare employment contracts, book flights, and arrange accommodation.
Oversee visa and immigration process and renewals for employees and dependents.
Ensure timely renewal of staff contracts.
Manage advertising, shortlisting, interviewing, and onboarding of academic, admin, and support staff.
Assist with recruitment of academic, administrative, and support staff, ensuring reference checks are completed before the employee joins, and ensuring adherence to the schoolu2019s safer recruitment policy.
Collect and verify staff information for the Single Central Register (SCR).
Support in exit formalities: clearance forms, cancellation of visas, end-of-service benefits.
Maintain accurate and updated personnel files, employment contracts, and staff records and ensure all documentation is complete and up to date.
Ensure accurate entry and regular updating of staff data in the HRMS system.
Ensure confidential handling of employee data in compliance with protection standards.
Handle KHDA approval for teachers and ensure all mandatory requirements are met, and ensure HR processes comply with KHDA and UAE labour law requirements.
Ensure that all staff have an up-to-date job description, aligned with school policies and KHDA requirements, and that they acknowledge receipt and understanding of it.
Ensure accuracy of HR data and compliance with safeguarding requirements.
Coordinate and deliver training for staff on safeguarding and child protection, ensuring full understanding and compliance.
Prepare and issue letters: salary certificates, experience letters, NOCs, etc.
Maintain confidentiality and data protection standards in all HR processes.
Liaise with PRO/government relations officer for visa, work permit, and residency renewals.
Assist with HR events and employee engagement initiatives.

Qualifications & skills:

• Bacheloru2019s degree in Human Resources, Business Administration, or related field.
• Minimum 3-5 years of HR experience (preferably in a school or education sector).
• Strong knowledge of UAE labor law and compliance.
• Excellent organizational and administrative skills.
• Strong communication and interpersonal skills.
• Ability to manage multiple tasks with attention to detail.

How to apply

To apply, please submit the following documents:
Completed application form
Up-to-date CV with a recent photograph
Cover letter outlining your suitability for the role

Applications will be reviewed on a rolling basis. Early applications are encouraged.

Start date: Sep 2025

Safeguarding commitment:

Citizens School is committed to safeguarding and promoting the welfare of children and young people. All staff and volunteers are expected to share this commitment.

Diversity & inclusion statement:

Citizens School is committed to fostering a diverse, inclusive, and respectful environment. We value applications from all backgrounds, cultures, abilities, and perspectives, and strive to build a team where diversity is respected and celebrated.