HR Intern - Administrative Support

Job description / Role

Overview
We are seeking a highly organized and detail-oriented HR Intern to provide essential administrative and clerical support to the Human Resources department in our Dubai office. This role is ideal for a motivated student or recent graduate looking to gain foundational, hands-on experience in HR administration, compliance, and employee documentation.

Key Responsibilities
1. Administrative & Documentation Management
• Filing and Records: Maintain and organize both physical and electronic employee files (e.g., personnel files, visa documents, medical records), ensuring all documentation is accurate and compliant with confidentiality policies.
• Data Entry: Accurately enter and update employee data (personal details, contract renewals, visa expiry dates, training records) in the HR Information System (HRIS) and internal databases.
• Correspondence: Assist in drafting and preparing routine HR letters and documents specific to the UAE, such as NOCs (No Objection Certificates), employment verification letters, and standard internal memos.

2. Recruitment & Onboarding Assistance
• Sourcing Support: Assist the recruitment team with posting job advertisements on local and international job boards.
• Document Collection: Ensure all new hires submit necessary documents for processing (e.g., attested degree certificates, passport copies, visa documents) and ensure proper filing.
• Onboarding Kits: Prepare physical and digital onboarding packets and materials, including employee guides and orientation schedules.
• Logistics: Assist in coordinating background checks, medical examination appointments, and ensuring timely visa application follow-up.

3. Employee Relations & Project Support
• Communication: Help maintain and update HR notice boards, staff announcements, and internal communication channels.
• L&D Logistics: Assist in the planning and execution of employee engagement activities and internal training sessions (booking rooms, setting up virtual links, tracking attendance).
• Project Assistance: Provide administrative support for small HR projects, such as preparing data for performance reviews or compiling results for employee satisfaction surveys.

Required Qualifications & Skills
• Education: Currently pursuing or recently completed a Bachelor’s degree in Human Resources, Business Administration, or a related field.
• Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and comfortable learning new HR software/databases quickly.
• Skills: Highly organized, meticulous attention to detail, strong time management skills, and demonstrated ability to manage confidential information with discretion.
• Communication: Good verbal and written communication skills in English is essential. Familiarity with basic Arabic professional terms is a plus.

Salary:
AED 2,000 to 2,500 per month inclusive of fixed allowances.
Additional benefits: Housing : Sharing Accommodation, Transportation : Provided by company

About the Company

Aswan International Engineering (AIE) was established in Dubai in 1979. Aswan is a "one stop facility"​ for repair and manufacturing of mechanical components for the oil, marine and heavy industries.

Aswan is a part of Al Shirawi Group, a one of the largest and diversified conglomerates in the Middle East and Africa.

AIE's reputation extends beyond the shores of UAE and its expertise is recognised internationally. Today, the company is an acclaimed global solution provider whose technical excellence and customer service ranks among the best.