HR Officer

Job description / Role

AAF International is a global leader in the design and manufacture of Air Filtration Systems, Acoustic Systems and associated products and services. We are part of a global powerhouse that uses Filtration to transform the world.

We invest in our people, and our people invest in our customers and communities. This mutual commitment is a foundation for our growth. So is an inclusive culture that encourages everyone to come to work as their whole selves and come together as a team that welcomes unique ideas, perspectives and backgrounds.

We’re not just innovating on the outside. We’re innovating on the inside to unlock people’s unlimited potential and bring out the diverse and groundbreaking ideas that will help us solve today’s most pressing challenges.

We offer more than a paycheck. AAF is where you’ll be heard, be valued, belong — and be able to make your mark.

Our Company Values:
We endeavor to create a work environment that reflects the culture of the company, and we encourage every member of our staff to embrace our commitment to be:
- Professional
- Quality Driven
- Goal Orientated
- Customer Focused
- Flexible
- Open & Integrated
- Continuously Improving

Position Summary:
We are currently recruiting for an HR & Admin Officer to join our existing team within our Power & Industrial (P&I) Division based in Dubai, UAE. The successful candidate will be responsible for the
daily administrative and HR duties of an organization. The HR & Admin Officer will be suited for the candidate with the passion and commitment to build career path and grow into HR roles.

Position Responsibilities:
- Organize and maintain personnel records. Update and following up internal databases.
- Ensure that safety is a number one priority through safe Practices and observing all safety guidance, rules and policies.
- Prepare and support basic HR documents - salary certificates, NOC letters, new hire and resignation guides and other documents related to employees' welfare.
- Support in application and getting the variety of passes: gate passes, offshore/onshore site medical passes, OHS (Occupation Health) factory passes, ISO, Trakhees application reports.
- ISO certification support with HR documentation and forms.
- Coordinating on visa application/renewal, labor card and Emirates ID application, collection of required documents, labor contract formalities, insurance cards and visa stamping.
- Support employees with visa application, collecting the documents, application to embassies
- Help organize and manage employee orientation, on-boarding, and outside training courses.
- Liaise with external partners, like medical insurance vendors, travel agents and embassies in order to support company processes.
- Manage and update HR databases with different information such as new hires, terminations, sick leaves, warnings, vacation, and days off.
- Manage the leave balance, update and coordination with employees, managers and through online platform.
- Writing the organization announcements, support internal communications & other office correspondence
- Arrange travel accommodations, transportation, events and flights bookings.
- Application for the SITE access cards, organizing the medical screening for SITE requirements.
- Participate in HR projects such as:
• Support in organizing company events,
• Performance Development Process Cycle
• Safe and Healthy projects
• Training & Development
• Hiring & Adaptation, onboarding support.

Duties will vary due to the nature of the environment (above is a guide and not a comprehensive list of responsibilities)

Requirements

Person Specification

Education, Qualifications and Affiliations

Essential
- Any relevant Degree or Diploma (HRM degree is advantage)

Experience
Essential
- 3 years demonstrable experience directly related to the duties and responsibilities specified.
- HR basic employment processes
- Workplace QHSE
- Knowledge of the UAE Labor Law
- HR Customer Service
- Basic knowledge in Compensation & Benefits
- Able to work under pressure to achieve deadlines & accurate report

Skills
Essential
- Works well as a team player or alone.
- Flexible approach to working, willingness to accept changing priorities.
- Health, safety and environmentally conscious.
- Excellent MS Office skills.
- Presentable with excellent interpersonal & communication skills.
- High level English communication skills including face to face, telephone and written.
- Strong organizational skills with the ability to multi-task
- Knowledge of office management systems and procedures
- Excellent attention to detail and ability to work in an organised manner.
- Continuous improvement mentality and receptive to change.

About the Company

AAF International traces its roots to Bill Reed, a skilled engineer and clever entrepreneur who recognized in 1921 that cleaning the air was critical to the growth of society, the development of technology, and the protection of human health. He developed the Reed Air Filter which represented the initial step in building an international company that globally dominates the air filtration industry - AAF International.

Today, selling under the AAF and AmericanAirFilter brand names, AAF clean air products and systems offer the most comprehensive clean air solutions available in the world. Our products are the industry benchmarks for quality and performance, from simple roughing filters, to air pollution control, to gas containment removal, to the highest efficiency filters used in the most stringent clean environments.