Job closed
Ref: NP563-59
Job description / Role
Our Company is looking for a dedicated HR Officer & Office Manager with the below responsibilities:
a. Analyses wage and salary reports and data to determine competitive compensation plan.
b. Writes directives advising department managers of Company policies and procedures.
c. Ensures that HR policies comply with local laws (UAE Federal Law and others) as per employees working location.
d. Develops and maintains a human resources system that meets top management information needs.
e. Develops and Updating Employee’s Handbook for any new policies. Recruits, interviews, tests, and selects employees to fill vacant positions.
f. Recruits, interviews, tests, and selects employees to fill vacant positions.
g. Plans and conducts new employee orientation to foster positive attitude toward Company goals.
h. Advises management in appropriate resolution of employee relations issues.
i. Responds to inquiries regarding Office policies, procedures, and programs.
j. Administers performance review program to ensure effectiveness, compliance, and equity within organization.
k. Prepares & analyze budget of human resources operations and target organization.
l. Prepares employee separation notices and related documentation, and conducts exit interviews to determine reasons behind separations.
m. Prepares and ensures reliability of the monthly payroll which includes accurate calculation of Bonus, Overtime, Incentives, Leave salary, etc.
n. Supervises and coordinates Employee visa preparation and Cancellation and the Cost.
o. Prepares, analyzes & submits proposed budget for Office expenses.
p. Handles the facilities management for office, like insurances and registration for office and other equipment, office licensing, lease contracts. Ensures that filing and management of corporate contracts are well supervised.
q. Manages leaves and ensure proper coverage on BAU activities.
r. On adhoc basis upon clients requests: documents HR advise, recruits on behalf, manages staff delegation
s. Works at Group level on multiple companies and jurisdictions
t. Provides guidance and assistance to managers and employees regarding the appraisal process, including the completion of appraisal forms and the setting of performance objectives.
u. Responsible for developing, coordinating, and implementing training programs for employees. Assessing the employees needs, designing and delivering training programs and evaluating their effectiveness and maintain the training records. Continuously update and improve training programs to ensure they remain relevant and effective.
Office Management:
a. Answer telephone, screen, direct calls and relay messages to the appropriate employees.
b. Provide information to callers and deal with queries from the public and clients.
c. Prospect mails sending to the Business Development Manager /sales team.
d. Receive and sort mail and deliveries, encoding and distributing to relevant department/employees.
e. Maintain appointment diary either manually or electronically.
f. Organize conference and meeting room bookings.
g. Monitor and maintain cleanliness of receiving area conference rooms and pantry.
h. Tidy and maintain the reception area.
i. Greet clients and visitors with a positive, helpful attitude; assisting clients in finding their way around the office. Offer clients and other visitors with tea/coffee/water etc.
j. Monitor visitor access and maintain security awareness.
k. Assisting with a variety of administrative tasks such as copying, faxing, taking notes, making travel plans, etc.
l. Book meetings and prepare the meeting/conference rooms.
m. Handling outgoing couriers – dispatching of documents to Clients/Agents/Bank based on dispatch schedule.
Requirements
a. Talented Human Resources (HR) Officer, and Office Management responsible for managing every aspect of the employment process, including orientation and training new staff members and assist with payroll management.
b. Supporting the development and implementation of HR initiatives and systems, providing counseling on policies and procedures.
c. Being actively involved in recruitment by preparing job descriptions, posting ads and managing the hiring process
Previous experience is required.
About the Company
SFM Corporate Services is specialized in Company Formation and Administration. With offices in Geneva, the Seychelles, Hong Kong and Dubai, SFM is a world’s market leader in the Corporate Services Industry.