HR Officer

Job description / Role

Role purpose

HR officer is responsible for providing support in the various job tasks of the human resources functions and is expected to support the overall HR strategy and assist in implementing HR policies and procedures of Kawader and provide excellent customer service, consistently going above and beyond to ensure the candidate has a positive experience.

Key accountabilities of the role

• Ensuring monthly payroll files for OS employees are prepared and shared with respective stakeholders within the payroll calendar dates or earlier with no errors or escalations.
• Handling expense claims of employees by receiving the input, reviewing, invoicing, and processing through FCD/payroll (based on legal employer).
• Ensure to process salary changes, retention allowance, off cycle bonuses etc. of OS employees without failure.
• Prepare expense request form for invoice processing.
• Prepare monthly accrual and amortization reports.
• Managing disciplinary tracker centralized for ADIB, Kawader and OS employees.
• Providing reports to HR, C&B during bonus/increment cycle/contract changes and to compliance during year end etc.
• Assist in DC meetings for preparing the cases for discussion, scheduling DC meetings, closure of the cases and actioning at same time.
• Managing internal negative listing records.
• Assist in providing employee profiles for various purposes such as to Sharia/Recruitment and Onboarding team for reference checks/FID for investigation.
• Kawader and outsource leave management including approval of leaves, adjusting balances, system changes, etc.
• Issuing warning letters/disciplinary actions to Kawader and OS employees based on investigations and committee decisions.
• Handling staff probation confirmation.
• Handling staff mobility requests including transfer/position change/location change/manager changes, etc.
• Verification of business card requests.
• Maintain and update the master invoice tracker further to validating master file whether there is any duplication.
• Ensure adherence to FCD and internal timelines for validation of submission.

Specialist skills / technical knowledge required for this role

• Essential time management skills, to be able to meet deadlines assigned.
• Excellent numerical and analytical skills.
• Excellent interpersonal skills.
• Excellent skills in Microsoft Excel, Access, PowerPoint, Word and Excel.
• Good knowledge of UAE labor law, internal stakeholders and internal policies and procedures.