HR Officer Executive Secretary

Job description / Role

Role summary

The HR Officer provides end-to-end HR operational support to the school, ensuring compliance with UAE Labour Law, ADEK/MOE regulations, and GEMS policies. The role supports recruitment, employee relations, HR administration, staff licensing, and separation processes, while also providing administrative support to the Principal’s Office.

Key responsibilities

Recruitment & onboarding
Support recruitment of teaching and non-teaching staff in coordination with Corporate HR.
Manage onboarding, contracts, inductions, and pre-employment documentation.
Coordinate visa, travel, and joining formalities with Government Relations and relevant teams.

HR operations & compliance
Manage day-to-day HR operations, HRIS (DAX), employee records, and reporting.
Administer HR policies, benefits, employee documentation, and statutory letters.
Prepare HR reports and support audits, ERP initiatives, and ad-hoc HR projects.

Employee relations
Act as the first point of contact for employee relations matters.
Advise management and staff on HR policies and UAE Labour Law.
Support investigations, counselling, and employee engagement initiatives.

Separations & exit management
Manage end-to-end employee separations in line with legal and policy requirements.
Conduct exit interviews and provide insights to school leadership.

Teacher licensing & regulatory support
Coordinate ADEK/MOE teacher licensing, appointment letters, and stipends in liaison with Government Relations.

Principal’s office support
Provide administrative and confidential support to the Principal, including calendar management, correspondence, meetings, and project coordination.

Skills

• Bachelor’s degree in human resources, business administration, or related field.
• Minimum 5 years of progressive administrative and HR experience, preferably within an educational or international setting.
• In-depth knowledge of UAE Labour Law and ADEK regulations.
• Strong interpersonal, organizational, and communication skills.
• High level of discretion, integrity, and professionalism.
• Proficient in HR systems and Microsoft Office Suite.

GEMS Education is committed to safeguarding and promoting the welfare of all of its students and staff. A UK-enhanced DBS or equivalent police check is a pre-requisite for all appointments.

About the Company

GEMS Education is a pioneering education company with an international network of award winning K-12 schools. Over the past 55 years GEMS has grown from one school to being a truly global company with one incredible mission – to make quality education available to every student. Over 20,000 education professionals unlock the potential of over 250,000 students across 14 countries each and every day, preparing children of all ages for real world success.