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Job description / Role
We have had an exciting opportunity arise at Hays Middle East for a HR & Payroll Administrator to join our team. The ideal candidate will be responsible for the delivery of administration to support the HR Manage & Finance Director as well as our internal and external employees. The main duties will include recordkeeping, PRO responsibilities and information management on behalf of the team.
Main duties:
• Collating information for new and renewal visas
• Processing GCC visa’s for the consultants who are travelling
• Support the external IT Contractors by processing all Visa’s and Health Insurance
• Process all of the timesheets for end of month Payroll for external contractors
• Provide service, support and assistance to new and existing employees.
• Collecting the Emirates ID cards from the post office.
• Providing guidance and advice to employees on (annual leave, sick leave and payroll)
• Updating personnel folders manually and electronically.
• Liaising with medical providers and ensuring that all new starters are medically covered.
• Assist HR with office functions such as Wellness days and Business Development competitions
• Provide support and assistance to the finance team(salary increase, offer letter, bank details , Final settlements)
• Preparation for internal and external audits
• Preparing the offer letters to all new hires and sending it out to the managers.
• Preparing HR letter including salary certificate, visa letters, revised offers and changes to commission structure, promotional and transfer letters.
• Ensuring that the new starters have completed all the forms (personal details form ,bank form)
• Arranging interviews and sending out interview requests
• Conducting initial phone screen interview with candidates
• Advertising recruitment positions on internal and external sites
Requirements
• Previous experience in an HR/Payroll administrative role
• Experience in a recruitment and onboarding process
• Attention to detail and able to work at a fast pace
• Excellent knowledge of English Language (written and spoken)
• High level of customer service skills, good telephone manner
• Reliable and trust worthy
• Excellent knowledge of Word, Excel and Outlook
About the Company
At Hays, we invest in lifelong partnerships that empower people and businesses to succeed. With over 50 years’ success under our belts and a workforce of 10,000+ people across 32 countries, we’ve evolved to put our customers at the heart of everything we do.
So much more than a specialist recruitment business, what really sets us apart is our knowledge through scale, deep understanding and our ability to meaningfully innovate for our customers. By providing advice, insights and expertise on issues you face today in the fast-paced world of work, we help you make the right decisions for tomorrow.
Offering an unrivalled suite of recruitment and workplace solutions, whether you’re looking for what’s next in your career, or have a gap to fill, we’ll help you get where you want to go.
You can rely on us to deliver today and help you plan for tomorrow.