HR/PR Assistant

Job description / Role

• Assist the HR/PR team members in daily tasks.
• Process, verify, and maintain documentation relating to HR/PR activities, such as, staffing, recruitment, training and performance appraisals.
• Maintain accurate and up-to-date employees’ information database.
• Facilitate recruitment, induction and existing processes.
• Receive and respond to varied general HR/PR questions from employees or applicants, referring more difficult ones to the Line Manager.
• Prepare reports and information on HR/PR activities as per the HR/PR Manager request.
• Handle work calendar and ensure optimal scheduling of events.
• Support in issue and renewal of labor cards, visas, vehicle registration cards, commercial license and any other official documents.
• Make travel arrangements.
• Handle all inward and outward correspondence of the HR/PR office in order to ensure timely and accurate receipt and dispatch of the same.
• Set-up and maintain the HR/PR office files and employees files and ensure safe custody and confidentiality.
• Make follow-ups to different departments any pending document.
• Understand and implement QHSE policy.
• Follow Veolia policy, Procedures and Work instructions.
• Keep the workplace tidy and free of obstructions.
• Notify the HR/PR Manager, immediately, about all HSE incidents, near misses and non-compliance.
• Respond rapidly to requests for emergency and no-emergency assistance in a professional manner.
• Coordinate with Veolia employees to achieve the required tasks.
• Support the HR/PR Manager for preparing reports and the department’s budget.
• Undertake any other reasonable work or related task at the request of the HR/PR Manager

• Excellent planning and organizing skills.
• Excellent workload and time management.
• Excellent report writing skills with attention to detail, correctness and accuracy with the good use of English and technical terminology.
• Able to create new reports and tools for use by employees and management.
• Excellent analytical and reporting skills.
• UAE valid light vehicle driving license is an advantage..
• Innovative and continuous improvement mindset.
• Effective problem identification, problem solving and improvement implementation.
• Good knowledge of the UAE Labour Law, visa and labour card process and regulations, traffic department procedure and other relevant governmental departments.
• Advanced proficiency in Google suite, MS Office and related apps.
• Proficient in accounting software e.g. JD Edwards, Navision
• Hold a relevant educational qualification from a well recognized and reputable academic institution fit for the required job function.
• At least 3 years of relevant experience and preferably in an industrial environment

About the Company

Veolia is the world's largest environmental services company.

For over 160 years, Veolia has provided public and private sectors with Water, Energy and Waste Management solutions and services which are vital to human development and sustainable growth.

With over 200,000 employees on five continents, Veolia designs practical solutions for the management (operation, treatment, distribution and/or supply) of Water, Waste and Energy. Through these three complementary activities, Veolia helps to develop access to resources, to preserve available resources and to renew them.

Veolia Group achieved revenues of EUR 28.5billion in 2021. (In 2020) the Veolia Group served 95mn inhabitants with drinking water, 62mn with sanitation, produced nearly 43mn MWH of energy, and recycled 47mn tonnes of waste.

Veolia aims to become the benchmark company for ecological transformation. Our goal is to build a better 21st century. We therefore see ourselves as #resourcers.

VEOLIA IN THE NEAR & MIDDLE EAST

Veolia has operated in the Middle East for over 30 years, providing innovative and sustainable water & waste services to industries, governments & communities, retail and commercial businesses.

Veolia has more than 3,000 employees in the Near & Middle East and a strong regional network of ~12 offices in the UAE, Oman, Saudi Arabia, Qatar, Bahrain, Kuwait, Jordan, Lebanon, and Turkey.

Veolia currently has over 6,000 project references of work delivered in the region, and continues to develop new projects through public-private partnerships and innovative contractual schemes.