Import & Export Documentation Coordinator

Job description / Role

About the Role:
We are seeking a detail-oriented and proactive Import & Export Documentation Coordinator to join our Logistics team. The successful candidate will be responsible for managing customs declarations, import/export documentation, and ensuring compliance with all relevant regulations to facilitate smooth import and export operations.

Key Responsibilities:

• Prepare various customs declarations via Dubai Trade Mirsal II portal, including FZ Internal Transfer, Import to Local from Free Zone, and FZ Transit.
• Handle transfer of ownership documentation and BOE transfers within the free zone.
• Prepare export documents for customs submission and ensure accuracy in local outbound documentation.
• Manage local gate passes and inbound/outbound gate pass documentation.
• Coordinate import procedures, including applying D/O through Dubai Trade, providing D/O letters (LOI), and processing import transit in BOE.
• Liaise with transport companies for container placement and ensure timely clearance of shipments.
• Enter landed costs for accurate financial reporting.
• Update shipment statuses, including ETA, and follow up on cargo arrival notices and invoices.
• Arrange courier bookings for the Industrial Division and facilitate customs inspections.
• Maintain organized records of import declarations, scan/upload delivery receipts, airway bills, and proof of delivery into NetSuite.
• Process CINV and update expenses for courier shipments post-approval.
• Submit physical customs documents via Zajel courier.

• Proven experience in customs clearance, import/export documentation, and logistics coordination.
• Strong knowledge of Dubai Trade Mirsal II portal and customs procedures.
• Excellent organizational and record-keeping skills.
• Ability to communicate effectively with internal teams and external vendors.
• Proficiency in MS Excel and familiarity with ERP systems like NetSuite.
• Attention to detail and compliance-oriented mindset.

Preferred Qualifications:
• Prior experience working within a free zone environment.
• Relevant certifications in logistics or supply chain management.

Salary:
AED 5,000 to 6,000 per month inclusive of fixed allowances.

About the Company

A leading manufacturing company in UAE.