IP Services Administrator

Job description / Role

- Utilise tools within an intellectual property database to prepare trade mark, patent and design application forms and other routine English and Arabic language documentation relating to the filing and prosecution of trade mark, patent and design applications (for example newspaper advertisements and advertisements in the Trade Marks Journal).
- Organise the translation of correspondence between Clyde & Co and the Trade Marks and Patent Office (i.e. arranging for letters from the Office to be translated into English and for letters from Clyde & Co to the Trade Marks of Patent Office to be translated into English and Arabic).
- Liaise with case handlers to prepare routine letters and documents (based on precedents). This will include, for example, trade mark approval sheets, Powers of Attorney and standard letters instructing corresponding agents and reporting to clients.
- Liaise with Finance Team to request client invoices and arrange prompt payment of official fees
- Make telephone calls to the Trade Marks and Patent Offices
- Accurately enter data into the trade mark database
- Take responsibility for the quality of all work produced
- Effectively monitor all case deadlines

Requirements

- Be educated up to high school level or equivalent; degree desirable
- Have previous administration experience gained within professional services; trade mark or patent administration experience desirable
- Be fluent in Arabic and English
- Be a team player – the role will involve working as part of a team of administrators and receiving instructions from paralegals and case handlers
- Be an excellent multi-tasker
- Have excellent organisation skills
- Possess high attention to detail
- Be able to prioritise a very busy workload and work effectively under pressure
- Be able to work to tight case deadlines and take a proactive approach to work

About the Company

Bespoke Professionals was established in the Kingdom of Bahrain in early 2012 and now has offices in Bahrain and Dubai. We are a specialist legal executive search firm who have placed lawyers and support staff in the leading law firms and multinational companies in the GCC and wider Middle East region.

We pride ourselves on delivering a value-added introduction service that achieves the goals of both client and candidate, and so take great care to absorb every last detail when learning about our clients and candidates, so as to ensure a mutually beneficial match.

The majority of our focus is in the Legal sector, working very closely with UK, US and local law firms in the Middle East and in the Asia Pacific region, on a contingent and retained basis. We also exclusively recruit and headhunt for a number of banks, telecoms, and energy firms on legal and compliance mandates.