IS Proposal Support Coordinator

Job description / Role

Position Overview:

At the direction of MEA’s IS Proposal Support Services Manager, the IS Proposal Support Coordinator is responsible for all administrative IT aspects of proposal support and development. The IS Proposal Support Coordinator will work closely with proposal managers, proposal writers, business development managers, project control managers, subject matter experts, technical resources, and MEA technology director to produce cost estimations and technical qualifications for proposals that are focused and responsive to customer-defined requirements. The IS Proposal Support Coordinator will establish consistency and provide administrative support during the proposal development process. He or she will analyze RFP's, prepare a proposal work plan, meet and follow up with various stakeholders to produce a timely, well rounded IS response to the RFP.

Job Responsibilities:

- Thorough review and manage Pre-quals and RFPs in accordance with Parsons IS Proposal.
- Support process from the RFP review phase, requirements gatherings, and development of IS Cost and Technical proposals.
- Establishes and follows up on requirements gathering meetings for Proposal Support.
- Communicates, sets up meetings and provides reports to Parsons Senior Management.
- Coordinates with IS SMEs and Technical IT staff to develop the relevant IT Infrastructure, Engineering Systems, Applications and any other relevant IT requirements within the scope of services of an RFP.
- Provides technical delivery to support Parsons Responses to Pre-quals, RFIs, RFQs, and RFPs (Request for Information, qualifications, and proposals).
- Coordinates multiple proposals while supporting proposal managers within tight deadlines and requirements.
- Provides BD Pipeline reports and presentations to IS Senior Management and supports in providing an outlook on upcoming projects and labor efforts required.
- Coordinates with the IS Proposal Support Services Manager on ongoing efforts and raises any challenges being faced.
- Provides a weekly summary to the IS Proposal Support Services Manager on ongoing proposals and RFPs being handled.
- Works in tandem with the IS Proposal Support Services Manager to handle and engage on RFPs that require third party vendors and/or sub-contractor involvement.
- Collaborating with senior IT management and technical IT personnel to develop IS cost estimates and proposal contents for targeted proposals.
- Focuses on providing added value to Parsons' pursuits and projects with IT solutions and offerings.
- Coordinate the delivery of IT qualifications, staffing, experience, and technical solutions as part of IS Parsons Proposal content.
- This position requires the ability to engage and build positive internal and external client relationships while managing multiple initiatives, often with competing priorities.
- Ability to work autonomously on various assignments and projects combined with the discernment to know when to approach issues from a team and customer perspective.
- Analyzes business needs, recommends solutions, facilitates solution delivery, and works with the project teams to ensure Parsons’ ability to meet client deliverables.
- Knowledge of Parsons IS (a leveraged IS delivery model), organization, standards, best practices, and subject matter experts.
- Distributes proposal schedules/input due dates to the Technology Director and various Functional Managers.
- Collaborates with Opportunity Leads and assigned Proposal Manager to establish proposal and budget development timetables.
- Acts as point person for running the logistics associated with internal meetings or conference calls.
- Consolidates the minutes of meeting and action items.
- Follows up with various stakeholders.
- With the guidance of the Technology Director and/or Proposal Manager proactively pursues updates from key contributors to ensure that the timeline is being tracked successfully.
- Updates and manages a repository of RFPs received and Cost Estimates processed, submitted and awarded.

Requirements

Qualification:

- 4-year degree in Computer Science (or related curriculum).
- At least 10+ years of progressive experience in IT Consultancy Management, including IT project management experience, and data center experience.
- Engineering and Construction experience is highly preferred.

Competencies:

- Written and oral English communication skills.
- Assertiveness and commanding presence - Ability to speak with authority on technical issues in various professional settings and to persuade listeners regarding best approach to resolving user's problem.
- Strong administrative skills.
- Ability to write complex documents.
- Ability to communicate with a wide variety of Company personnel at various levels.

About the Company

Parsons is a leader in many diverse markets such as infrastructure, transportation, water, telecommunications, aviation, commercial, environmental, planning, industrial manufacturing, education, healthcare, life sciences and homeland security.

Parsons provides technical and management solutions to federal, regional and local government agencies as well as private industries worldwide.