Junior Accountant

Job description / Role

This role will support & assist the Finance Manager in management of accounting and book-keeping activities through appropriately processing accounting transactions in compliance with the company’s policies, procedures and practices.

KEY ACCOUNTABILITIES:
- Prepare & post Journal entries (manual and automated), keeping the General Ledger up to date and assist with monthly closings as per the calendar/checklists.
- Receive & verify invoices and ensure proper cost center and account code wise booking in the system.
- Preparation of cheques - Match invoices to cheques, obtain all signatures and distribute cheque accordingly. Ensure proper payment is made to all vendors in a timely manner.
- Monthly reconciliation of the vendor statements for all local payables including Marketing Expense Recovery.
- Follow-up with vendors for relevant matters & inquiries regarding invoices and payments.
- Employee related expense booking and posting of payment vouchers including expense claims, housing advances, schooling allowances etc.
- Ensure timely rent payments together with the proper cost center wise expense allocation and booking as per the Contract/Document.
- Compile and sort the freight, postal, courier charges and other invoices. Ensure proper cost center wise expense allocation and booking.
- Coordination with different department teams for timely processing of supplier payments.
- Prepare and record debit and credit notes.
- Assist in the management of petty cash float and disbursements. Post petty cash transactions in appropriate accounts.
- Prepare monthly regular reports and other adhoc reports as and when required.
- Maintain vouchers and all other document files thoroughly and accurately.
- Assist with other projects, reports, budgets as and when required.
- Respond to financial questions/concerns to meet business needs.
- Preparation of necessary schedules & information for internal & external audit purposes.

Other Accountabilities:
- Undertake periodical stock audits (on test basis). Perform reconciliation and adjustments of stock ledgers in line with SOPs while providing appropriate justification and supporting documents.
- Preparation of Inventory on approval report and monthly location wise stock report.
- Follow up for location wise stock discrepancy report with proper reasoning for and ensure proper stock adjustment booking.
- Ensure timely completion and submission of location wise AUP Audit Report.
- Perform cash counts (including surprise cash counts) as and when required.
- Undertake other accountant’s work when they go on leave, as and when required.

COMMUNICATIONS & WORKING RELATIONSHIPS:

Internal
- Frequent - Retail, Procurement & Marketing Teams
- All other Departments as and when required

External
- External Auditors
- Suppliers

Requirements

- Bachelor’s Degree in Accounting, Finance or Business Administration
- 1 to 2 years of relevant Accounting experience
- Basic knowledge & understanding of :
- Accounting Principles, i-e GAAP/IFRS.
- Applicable accounts payable/general ledger systems, procedures, financial chart of accounts and other relevant corporate procedures.
- SOP’s & Internal Controls

Functional & Technical Skills
- Good MS office skills with expertise in MS Excel
- 1 to 2 years of large ERP system experience (Oracle preferable)
- Ability to communicate effectively verbally and in writing
- Ability to work independently and with a team in a fast-paced and high volume environment with emphasis on accuracy and timeliness.
- Proactive, Adaptable, Analytical & Organized

About the Company

Ahmed Seddiqi & Sons is a family owned entity with a large portfolio of Swiss Watch brands. Thanks to its brand strategy and the vision of the late Mr. Ahmed Seddiqi, Ahmed Seddiqi & Sons has enjoyed a steady expansion since its inception in the late 1940s.

At the group, we believe that each employee contributes to the growth and success of the company, and this is evident with the strong and loyal workforce of 480 plus employees, some of whom have been with the organization since 1968.

Ahmed Seddiqi & Sons is the largest distributor of Swiss Brand watches in the Middle East. We offer world-class and exquisitely designed watches and jewellery. From a humble beginning of a single store in 1950s, today Ahmed Seddiqi & Sons portfolio consists of over 50 prestigious brands across 52 locations in the UAE.