Leasing Admin Officer

Job description / Role

Job Purpose
The Lease Admin Officer is responsible for the end-to-end administration of lease agreements, ensuring accuracy, compliance, and timely execution of all leasing activities. This role requires working closely with internal teams and tenants, maintaining accurate lease data in systems such as Yardi and Salesforce, and supporting lease lifecycle processes including renewals, terminations, and audits.

Key Responsibilities

Lease Administration
• Prepare, review, and track lease agreements, addendums, renewals, and terminations.
• Ensure all lease documentation is in compliance with company policies and legal standards.
• Maintain lease data accurately in Yardi, including lease terms, rent schedules, and critical dates.
• Process tenant move-ins and move-outs in coordination with property management.
• Support rent collections, invoice generation, and lease-related reporting.

System Management (Yardi & Salesforce)
• Update and manage lease records in Yardi and Salesforce CRM.
• Generate lease-related reports and dashboards for internal stakeholders.
• Ensure accurate integration of lease data between systems.
• Troubleshoot and escalate system issues as needed; collaborate with IT and software vendors.
• Train and support staff in using Yardi and Salesforce for leasing workflows.

Cross-Functional Coordination
• Liaise with Finance, Legal, and Property teams to ensure smooth lease operations.
• Coordinate with Marketing and Sales to ensure property availability and correct listing data.
• Maintain effective communication with tenants regarding lease obligations and changes.

Education & Qualifications
• Bachelor’s degree in Business Administration, Real Estate, or related field.

Experience
• 3+ years of experience in lease administration or property management.
• Hands-on experience with Yardi Voyager and Salesforce CRM is essential.
• Experience in real estate or property leasing preferred.

Skills & Knowledge
• Strong knowledge of lease terms, real estate contracts, and regulatory compliance.
• Proficiency in Yardi modules (especially leasing, accounts receivable, and reporting).
• Familiarity with Salesforce for tracking tenant communications and lease pipelines.
• Attention to detail with strong organizational and analytical skills.
• Excellent written and verbal communication abilities.
• Ability to manage multiple tasks under tight deadlines.

Preferred Attributes
• Proactive, process-driven mindset with problem-solving abilities.
• Customer-focused with a high level of professionalism.
• Comfortable working both independently and in a team environment.

About the Company

Cloud Spaces, Aldar group's pioneering brand is a business and lifestyle co-working space with a lively and welcoming environment that is ideal for those looking for an inspiring place to work.

It is Middle East's first coworking space located within a shopping mall, Yas Mall in Abu Dhabi ,our flagship location becoming the first shopping mall in this region to harbour such a concept within its premises. Our recent Expansion in Abu Dhabi Global Market financial centre has also given international clients a platform to conduct business and grow in the region.

We offer a variety of contemporary and modern workspaces designed to deliver comfort and spark motivation. A co-working space solutions for anyone who is a creative entrepreneur, freelancer , large business entity or an SME by creating an environment to work, connect and collaborate. It is designed to offer a variety of solutions to suit work needs and unleash creativity, from fully furnished office suites, to spacious and ventilated lounges, sound-proof cubicles, open work desks and fully-equipped meeting rooms. Opportunity to work within a community and meet other professionals, and give a platform for business to grow to greater heights. The coworking zones make it easy for professionals from different companies to meet and form mutually beneficial business relationships.

Considering the expansion plans, the company is looking out for professionals from various sectors who are committed and are ready to strive with the companies vision.