Legal Administrative Assistant

Job description / Role

Charterhouse is working with a leading international law firm in Dubai who are looking to hire a proactive, highly organised Legal Administrative Assistant to support their professional team. This is an excellent opportunity for an experienced administrator looking to develop their career within a prestigious legal environment.

The Legal Administrative Assistant involves providing comprehensive administrative support to team members, including legal executives and partners within the Dubai office. Responsibilities include front-of-house support, such as welcoming clients, managing inbound and outbound calls, taking messages, and delegating calls, as well as supporting office facilities. The Administrative Assistant will also coordinate meetings, conferences, and training sessions, manage diaries, and arrange travel, including flights and accommodation. Additional duties include organising office events, managing supplier contracts, and assisting with the onboarding of new team members.

In addition, this position will support in Legal Administration such as monitoring the legal secretarial inbox, document control, filing and binding, and maintaining client records. The Administrative Assistant will provide support with finance-related administration, including the billings process and processing expense claims.

This is an exciting opportunity for an administrative professional, looking to advance their career within the legal sector.

The ideal candidate will have a minimum of 2-3 years of administrative experience and be currently based in Dubai. Experience within professional services, financial services, or other corporate environments is essential. Strong written and verbal communication skills in English are required.

UAE work experience is advantageous. The successful applicant will be positive, proactive, and friendly, demonstrating exceptional organisational skills while being both a strong team player and self-sufficient.

Due to the nature of the role, candidates must have previous experience within legal, financial services or a professional services environment.

Salary:
AED 17000 per month inclusive of fixed allowances.

About the Company

The Charterhouse brand and business was launched in Dubai and the Middle East in April 2004 by a team of international recruiters and management consultants, after its inception in Sydney, Australia in September 2003. Charterhouse Middle East is now positioned as the leading regional recruiter within its area of disciplines and functional markets.

Charterhouse offers professional and bespoke contingency and retained search services to all sectors of the market. Service quality is guaranteed, thanks to a particular focus on flexibility. Charterhouse was the first international search and selection business to establish Dubai as its base. The growth in the Middle East region has been mirrored by Charterhouse globally, with offices now in Qatar, Hong Kong, Singapore, Melbourne and Sydney.