Legal Debt Recoveries Administrator

Job description / Role

Debtor Management
• Work with the Head of Legal department and the Regional credit team to review debtor accounts and determine the appropriate enforcement options based upon the case circumstances.
• Monitor enforcement activities and update “Regional credit report” daily to ensure all activities/meeting and customer negotiations are up to date.
• Daily review and analysis of aged debt, overdue balances, reconciliation and allocations of accounts
• Communicate with debtors via the phone or in writing to convey information regarding high overdue accounts, and to gather and clarify details to promote timely payments of accounts.
• Identify and issues in reconciliation of accounts and work with the regional credit controllers to identify/sole issues
• Ensure SOA and documentation are correct and ready to initiate a strong case for legal action.
• Initiating legal actions for debt recovery
• Prepare and monitor cases handled by third party debt recovery agencies and legal agencies Monitor legal advisors performance and diary notes and pursue updates on actions.
• Register and allocate incoming payments to the appropriate debt collection files to accurately reconcile payments
• Reconcile bank transactions with the Finance team

Administration
• Maintain an organised and up-to-date filing system for all legal and corporate correspondence
• Create debtors files in the debtor case management system and assign debtors files to the “Legal” Credit Control team
• Managing, monitoring and tracking debtor files including creating a chronology of facts, preparing and submitting dunning (warning) letters, written claims, recording customer responses, preparing memos and proposed course of further action
• Research debtors company and sponsorship structure gathering information on management and sponsors identifying other options to ease collection
• Handle communication with the court through completion of court form applications, emails and by telephone
• Assist with case settlement by gathering and organising data and information needed for settlements
• Give support to data cleansing, on to the debtor system in order to ensure the correct reporting of cash and debt status
• Attend meetings with the Head of Legal to both contribute and take minutes
• Prepare and distribute to the head of legal case files updated before each meeting

Reporting
• Managing and reviewing the Pre-Legal Credit Control team’s collections target
• Measures department performance on revenue collections against appropriate metrics. Communicate findings to management
• Prepare and collate management information for the Monthly OPRM Report e.g. aging and receivables figures, monthly debtor status, bad-debt write-offs, provision releases and cash forecast reports
• Provide management with monthly status of pending litigation and contested matters
• Distribute reports to the management and the Pre-Legal Credit Control team

Requirements

• High school diploma or above
• Experience in a litigation, legal or collections support role
• High-level proficiency with Microsoft Office applications including Word, Excel, and PowerPoint
• Experience of reporting and preparing case files or professional presentation materials
• Languages- English and Arabic

DESIRABLE
Understanding of collections, small claims, civil and consumer litigations

About the Company

Established in 1996, Rapid is the Middle East leader in powered access equipment rental & sale, and part of Europe's largest powered access rental company, Lavendon Group plc.

At Rapid, we offer wide range of MEWP's (Mobile Elevating Work Platforms), which offer a number of features making them particularly suitable for different types of applications.

• Steel Erection and construction
• Lighting and electromechanical maintenance
• Industrial and building maintenance
• Signage and Events
• Outside Broadcasting
• Telecommunications maintenance
• Facilities Management
• Airport, Ship and Highway Maintenance

As members of the team committed to providing strength on the ground and performance in the air we work with a simple business philosophy 'Your success is ours'.