Legal Personal Assistant

Job description / Role

The Opportunity:
Supporting two partners, this role is perfect for someone with a passion for delivering exceptional secretarial and administrative support. This role offers a diverse and engaging workload, including calendar management, travel coordination, and document preparation, making it an ideal position for someone who thrives in a fast-paced, dynamic environment.

This firm is recognised for its excellence in client service and commitment to fostering a collaborative and supportive working environment. With a reputation for providing high-quality legal advice, the firm works across various sectors, offering their staff the opportunity to work with leading professionals in the field. The Corporate and Employment teams are known for their outstanding work, and this role will play a crucial part in ensuring their continued success.

The Role:
• As a Personal Assistant, your responsibilities will include:
• Proactive diary management for partners, including scheduling meetings, conferences, and managing travel arrangements.
• Drafting and amending documents and correspondence, ensuring accuracy and attention to detail.
• Organising meetings, conference calls, lunches, and managing digital dictation tasks.
• Supporting billing processes by collating billing guides and drafting narratives for client letters.
• Preparing and assembling bibles or key documents for client meetings.
• Assisting with matter management, including opening and closing files, and managing client work-in-progress (WIP) updates.
• Time recording and updating contacts in the firm’s InterAction system.
• Processing expense claims electronically and handling general administrative tasks, including photocopying, filing, and scanning.

The Applicant
The ideal candidate will bring:
• At least 3 years of experience in a similar role within a law firm or professional services environment.
• Fast, accurate typing skills with the ability to turn around large documents efficiently.
• Proficiency in using Microsoft Office Suite, particularly Word and Outlook, and experience with InterAction.
• Strong organisational and prioritisation skills, with the ability to manage multiple tasks in a busy environment.
• A proactive, "can do" attitude, with the ability to work both independently and as part of a team.
• Exceptional communication skills, with a confident and professional telephone manner.
• A strong attention to detail and the ability to remain calm under pressure.

About the Company

Barratt Galvin is an Australian based business providing recruitment solutions from a global perspective. Drawing on our networks throughout Australia, the Middle East and the UK we are able to utilise our extensive experience recruiting locally within each region as well as facilitating international moves when the need arises.

Our experience spans small boutiques right through to mid to top tier and global firms, as well as in-house legal departments and not for profit organisations. We recruit across a broad range of roles including:

Lawyer Paralegal Legal Secretary EA/PA HR Administration/Office Support

Please note, applicants are advised only to apply to Barratt Galvins job opportunities through the GulfTalent portal. All direct applications will be deleted.