Legal Secretary

Job description / Role

Kinetic is working with a leading Law firm who are hiring a Legal Secretary to be based in Dubai .

This is not a typical Legal Secretary position - the main tasks will be billing and supporting the Business Development Team with some light office/legal administration. This is not an EA or PA role.

Please note that you must meet all the criteria set out below for your application to be considered. Suitable candidates will be contacted within 5 working days. If you are not contacted by us within that time, please consider your application unsuccessful on this occasion.

The main responsibilities will include but not limited to:
- Collaborate with Finance Department and Partners to prepare invoices ensuring the accuracy of the client charge rates and financial-related matters.
- Support the Business Development Manager with document and data management for bids and pitches.
- Preparing financial reports for various stakeholders.
- Support client management by providing reports and coordinating training.
- Facilitate conflict checks and prepare engagement letters as required.
- Oversee matter openings, updates, maintenance, and closures.
- Liaise with the Design Team for updates on ranking tables, brochure design, and marketing materials and assist in promoting content on the website and press releases.
- Provide administrative assistance ensuring information is up to date on the CRM system and maintain hard copy documents.
- Prepare documents for marketing, events, pitches, and presentations and conduct research and analysis as required.
- Ensure adherence to the firm's regulatory requirements and policies.

- Previous experience working within the finance department of a law/ professional services firm.
- Must have billing, invoicing, and Excel experience.
- Good financial acumen and a fast learner.
- Intermediate technical skills in MS Office and CRM.
- High level of attention to detail and strong organisational skills.
- Excellent verbal and written communication skills in English and Arabic .
- Applicants should be available for face-to-face interviews in the location mentioned above.

About the Company

Kinetic is a Middle East-based company that has been successfully providing a full range of recruitment solutions for leading Pharmaceutical, Agritech, Medical Device, Chemical and Sustainability organizations since 2012.

We provide an executive search service geared to any level of roles within these verticals which is led by industry experts. Our service is driven by innovative, established and proven research teams who customize each individual requirement from our clients.