Legal Secretary for an International Law Firm

Job description / Role

Legal Secretary for an International Law Firm, Dubai

We are looking for an experienced Legal Secretary to join a busy team in the firms Dubai office to provide secretarial and administrative support to a number of fee earners.

Key Responsibilities:
• Using strong organisational skills to ensure that legal advisers have all the information they require
• Comprehensive and proactive diary and travel management, anticipating future demands of team members and actions required
• Responsible for organising and planning meetings, to include coordinating agendas and papers for internal and external meetings, booking travel and arranging for necessary equipment and refreshments
• General administration (including room bookings, expenses, responding to central and Practice Group initiatives/requests)
• Creating documents and correspondence – producing high quality documents and ensuring files are maintained
• Pro-active and appropriate use of Outsourced Document Production teams, taking responsibility for collating correspondence
• Delivering urgent/confidential work to the firms House-style standards, including transcription, manuscript, copy typing
• Proactively manage new client files, matter openings, conflict searches and billing
• Client and business development support – contributing to the development of the business and delivering excellent service to our clients
• Supporting legal advisers with marketing and business development related activity, including meet and greets
• Working with legal advisers to ensure client contact database lists are up to date

Requirements

Skills and experience
• Legal secretarial experience in a legal environment and be familiar with Carpe Diem and Elite
• Audio/copy typing speed of 60 wpm and a high level of accuracy. Ideally RSA level II,
• You will have a sound knowledge of PC applications such as Microsoft Outlook, XP/Word, PowerPoint and Excel.

Key competencies
• Near native English communication skills
• You will have good time management and communication skills and be a good team player
• You will want to work as part of a large busy team
• Adapt to frequently changing priorities and manage multiple tasks successfully when working under pressure whilst maintaining quality
• You should also be proactively supportive of others during busy periods
• Good communication skills and a committed, flexible approach to delivering a high quality service to internal and external clients are key

About the Company

RecruitME are a specialized recruitment consultancy supplying top tier business support staff to Dubais leading multinational organizations. We carefully source, screen and select only the very best candidates to assist our clients in making easier recruitment decisions faster.

Differentiating ourselves from standard recruitment agencies our consultants have been carefully chosen for their backgrounds in business support for leading multinational organizations. Having been both the client and the candidate previously, we have an insiders understanding of the recruitment process and our clients needs.

What we do:

Specializing in business support positions we can assist in introducing a small selection of experienced administration, finance and human resource candidates with the relevant experience to benefit your business. Our careful screening process ensures that we have met with and can give a concise overview of each candidates skills and current situation before you meet them.

We pride ourselves on sending our clients only the very best available candidates in the market to ensure a simplified, hassle free and timely recruitment experience for all involved.