Job closed
Ref: QP103-335
Job description / Role
To oversee and manage the Process Safety implementation across ACWA POWER and NOMAC projects. The role shall develop a mechanism to ensure that the Process Safety requirements are imbodied across the project lifecycle. Job purpose:
To provide competent secretarial and administrative support service for partners, managers and associates, to ensure the smooth running of their assigned work group and department.
The main responsibilities of the role are:
• To provide secretarial support to the Work Group using Filesite, Microsoft Word, E-mail, PowerPoint, and Excel
• To create and amend high volume of documents, correspondence and e-mails, using audio dictation and manuscripts, to a high degree of accuracy and often to tight deadlines; tracking changes in completed documents using Track Changes
• To open new files on system, together with preparation of case registration/client identification forms
• To schedule meetings; taking calls from clients in associates’ absence; presenting a professional and courteous image to clients and other outside parties
• To liaise with members of other departments to follow up on queries from associates, g. travel arrangements, billing information, documents sent for translation, filing, etc
• To arrange travel and accommodation, to prepare and send LPOs and to keep track of itineraries
• To provide general administrative assistance - scanning, photocopying, filling in expense forms, etc
• To file electronically e-mails and documents
• To deal with e-mails during associate's absence from the office and to take appropriate action
• An ad hoc internet research
• To update client/contact database on Outlook as well as on InterAction
• To dictate digitally using BigHand
• To cover for other team members when required and capacity allows.
Requirements
We are interested in candidates with:
• A good standard of education; a secretarial qualification is desirable
• At least 3 years+ of experience as a legal secretary in a law firm
• Near native English communication and interpersonal skills
• Excellent IT-skills in MS Office; typing speed above 50 WPM
• Fast, accurate, audio typing experience and excellent attention to detail
• Good organisation skills and the ability to meet tight deadlines
• The ability to work independently or as part of a team and carry out all duties with total confidentiality
About the Company
RecruitME are a specialized recruitment consultancy supplying top tier business support staff to Dubais leading multinational organizations. We carefully source, screen and select only the very best candidates to assist our clients in making easier recruitment decisions faster.
Differentiating ourselves from standard recruitment agencies our consultants have been carefully chosen for their backgrounds in business support for leading multinational organizations. Having been both the client and the candidate previously, we have an insiders understanding of the recruitment process and our clients needs.
What we do:
Specializing in business support positions we can assist in introducing a small selection of experienced administration, finance and human resource candidates with the relevant experience to benefit your business. Our careful screening process ensures that we have met with and can give a concise overview of each candidates skills and current situation before you meet them.
We pride ourselves on sending our clients only the very best available candidates in the market to ensure a simplified, hassle free and timely recruitment experience for all involved.